Coordinator, Meetings & Events at Fidelity Investments

Event Coordinator

This role is a blended position with coordinator responsibilities, supporting multiple members of the M&E Fidelity Shared Services team and managing planning and execution of events. This position will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.

Key responsibilities include:

• Create and manage event registration sites in Cvent
• Manage registration sites and provide updates to planning teams/program managers
• Communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback
• Plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)
• Research premium items, negotiate pricing and ship to events as necessary
• Invoice management - process invoices and follow up on status of payments
• Research and source venues, premiums, speakers and ad hoc requests
• On-site support for events as needed
• Ensure that feedback from all events is collected, analyzed, and reported to business leads

The Expertise and Skills You Bring

The successful candidate must have the ability to take initiative and work independently, as well as be able to take directions. Candidates must be very organized and able to balance multiple projects simultaneously under stringent time constraints, with professionalism and composure. The incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to work some overtime when required. The ideal candidate for this role is driven, organized, experienced, and ready to improve their network and skills!

Bachelor's degree or equivalent experience

1-3 years' experience in event coordination and/or event support.

Strong attention to detail.

Strong communication and collaboration skills.

Cvent Event Management/Database software experience a must.

Ability to multi-task and coordinate between different departments.

Analytical skills and knowledge of data management for events

Fully proficient in Microsoft Excel, Word, and PowerPoint

eReview management and assistance

Collaborate with business units to determine reporting and dashboard requirements in Cvent.

Ability to travel 20% if required

Position may involve both nights and weekends