Coordinator, Ryan White Program at Harris County

Position DescriptionIf youre looking to be a part of a collaborative environment where your skills can make an impact explore our current opportunities in creating a better future for public health.About Harris County Public Health:Harris County Public Health (HCPH) includes a network of more than 1100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services community programming and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation engagement and health equity HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.This is a grant-funded position.Position Overview:The Ryan White Grant Administration Program Coordinator will ensure the smooth functioning of Ryan White Grant Administration (RWGA) through the monitoring and expediting of administrative activities. Duties involve latitude for decision making in carrying out administrative functions processing/tracking Accounts Payables and managing logistics involving meetings travel arrangements office inventory and court requests. The position serves as the RWGA Program Managers assistant and coordinates special projects as needed.Duties & Responsibilities:Coordinate day-to-day office operations including supplies equipment facilities and vendor relationshipsPrepare process and track requests for purchase orders invoices and reimbursement requests to ensure accurate and prompt handlingFunctions as the RWGA Program Managers assistant and assists with special projects involving the Program ManagerPrepares coordinates and maintains materials and logistics for RWGA sponsored meetings training sessions and staff travel arrangementsAssists in the preparation and process of Commissioners Court requests letters and attachmentsMaintains the office supply inventory processes supply orders and completes tracking forms to monitor and track supply orders and administrative expendituresResponsible for maintaining and updating the RWGA administrative policies & proceduresServe as the primary point of contact for office-related inquiries and communications.Ensure timely dissemination of internal communications and updates.Other duties as assignedHarris County is an Equal Opportunity Employer you need special services or accommodations please call or email.This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.RequirementsEducation:High School Diploma or EquivalentExperience:At least one (1) year experience performing administrative office managerial duties in a health care public sector nonprofit or grant-funded environmentKnowledge Skills and Abilities:Strong organizational problem-solving and time management skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and familiarity with virtual collaboration tools (Teams Zoom etc.).Ability to establish and maintain cooperative relationships with others.Core Competencies:Organizational Leadership Understands the organizational mission Understands ethics and public good; is concerned with public trust Demonstrates respect for the opinions and beliefs of othersCollaboration Contributes to an inclusive workplace where equity diversity inclusion and individual differences are valued and leveraged to achieve the vision and mission Demonstrates a sense of responsibility for the success of the group Collaborates with others to improve quality and address needsInnovation Ability to adapt to changeInterpersonal Abilities/Personal Characteristics Treats others with courtesy sensitivity and respect Behaves in an honest fair and ethical manner Assesses and recognizes own strengths and weaknesses Uses sound judgment Self-motivated Organizes and maintains work environment to allow for maximum productivityCommunication Communicates clearly and effectively both orally and in writingNOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.PreferencesEducation:Associates degree in business administration management or related fieldGeneral InformationPosition Type and Typical Hours of Work:This is a Full-Time Grant-Funded positionDays and hours of work are typically Monday through Friday from 8 am to 5 pmOther days and hours as necessaryWork Environment:This job operates remotely and in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.Physical Demands:The position is a largely sedentary role; however some duties require the ability to lift up to 20 pounds and bending & standing for periods at a time.Work Location:Harris County Public Health: Community Health & Wellness - 1111 Fannin St. Houston Texas. 77002.Employment may be contingent on passing a drug screen and meeting other standards.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.Required Experience:IC Key Skills Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work Employment Type : Full-Time Experience: years Vacancy: 1