Business Operations Specialist - University Information Technology Services at InsideHigherEd

Job Title: Business Operations Specialist - University Information Technology Services Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 292592 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!Location Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Department Information DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:1. May be responsible for reviewing, coding, posting, etc. for all personnel and operating and/or equipment transactions for division/departments, etc.2. Works with departments and/or divisions such as Fiscal Services, Budget and Planning, HR, Procurement and other units3. Serves as a liaison between the department business operation services and other administrative units within department and university (including Fiscal Services, Budget & Planning, HR, Procurement and other units)4. Responsible for facilitating the payments and requisitions for travel, events, ordering supplies and materials for location and ensuring transactions are compliant with federal, state and regulatory guidelines and policies5. Responsible for depositing of checks as received, collecting the receipts and recording6. Responsible for reviewing and reconciling all expenses (including personnel, budget amendments, travel, and operational/equipment transactions)7. Prepares accounts payable for electronic processesDEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:¿ Previous experience reviewing and reconciling travel expense statements, PCard, personnel, and any other types of expenses Job Summary Ensures all transactions for the assigned division, college, or unit are compliant with established policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. Serves as a liaison for the division and other units within the department and university. Assists with the implementation policies and procedures.Responsibilities KEY RESPONSIBILITIES:1. Responsible for entering, reviewing or approving, transactions for departmental travel, operating supplies, and contracts2. Responsible for reviewing and assisting with reconciling cash advances, budget, and other fund sources3. May prepare and submit financial transaction adjustments4. Coordinates, reviews, and ensures all financial transactions are processed accurately and timely5. Assists internal stakeholders with utilization of required systemsRequired Qualifications Educational RequirementsBachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experienceRequired ExperienceOne (1) year related experience in bookkeeping or accountingPreferred Qualifications Additional Preferred QualificationsFamiliar with PeopleSoft Financials or other financial services programsPreferred Educational QualificationsAn advanced degree from an accredited institution of higher education in a related fieldPreferred ExperiencePrevious Higher Education ExperienceProposed Salary The salary for this position ranges from $45,900 to $57,300. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.Proposed Salary The salary range for this position is $45,900 - $57,300. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.Knowledge, Skills, & Abilities ABILITIESAble to handle multiple tasks or projects at one time meeting assigned deadlinesCapacity to thrive in a fast-paced environmentKNOWLEDGEKnowledge of financial processes and guidelinesStrong financial process knowledge with the ability to deliver resultsSKILLSExcellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skillsEffective team player, flexible, quick learner, and self-motivatedDetail-oriented with the ability to process data entry quickly and accuratelyProficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)Strong attention to detail and follow up skillsStrong customer service skills and phone and e-mail etiquetteUSG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected] Information This is not a supervisory position.This position has financial responsibilities.This position will not be required to drive.This role is considered a position of trust.This position requires a purchasing card (P-Card).This position will not travelThis position does not require security clearance.Other Information There are three Business Operations Specialist positions we are hiring for:Business Operations Specialist - UITS (University Information Technology Services)Business Operations Specialist - Fiscal ServicesBusiness Operations Specialist - Humanities and Social ScienceBackground Check Credit ReportStandard EnhancedEducationPer the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screeningresults which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf