Admin Coord 3 New Orleans Orleans at State of Louisiana

About this Job The Oyster Lease Program within the Office of Fisheries works toward the Departments mission of conserving preserving managing and enhancing the states aquatic natural resources and habitats. The program oversees a statewide resource management program focused on the leasing of state water bottoms for the purposes of oyster cultivation. It relies on a Geographic Information System (GIS) to delineate the boundaries of over 8000 active water bottom leases and permits. Yearly we receive lease owners in the office to renew an average of 600 expiring leases and collect $30 for each. We receive payment enter lease data print new lease documents update legal description plats and collect signature. We also collect annual rent for all 8000 leases for 400000 acres at $3/acre.In addition to yearly lease administration the Oyster Lease Section provides a walk-in environment where the office is open to the public. During office business hours M-F; 8:00am to 4:30pm. must have adequate personnel to answer the phone greet visitors at front door sell Oyster Tags and process lease transfers between lease owners.Minimum Qualifications Two years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification The official job specifications for this role as defined by the State Civil Service can be found here.Job Duties and Other Information Job Duties:Answer phone and greet visitors at front door of office during business hours M-F; 8:00am to 4:30pmMaintains lease files for Oyster Lease SectionoCreates new lease folders files legal documents upon lease renewal: Signed leaseSigned application & Signed platsLease transfersGenerates renewal lease and application and records lease application and lease numbers on renewal logPrints account statements renewal notices and receipts as PDF documents then apply Optical Character Recognition (OCR)Process rental and renewal paymentsoPrint plats for renewal mail outsOyster tag salesCompile and send out certified letters to delinquent leaseholdersAssists other office staffOrder office supplies.Maintain balance on office Postal MachineMaintain payments to document shredding servicePay for invoices related to yearly legal notices programPrepare and schedule legal advertisement in local newspapers for delinquent leasesReceive and maintain oyster tag inventoryPerforms yearly inventory of office equipmentCompletes property tags as needed for equipmentPosition-Specific Details:Appointment Type: Probational Appointment Job Appointment Detail to Special Duty Promotion (open to all statewide classified and agency wide permanent status employees)Career Progression: This position does not participate in a Career Progression GroupCompensation:The salary offered will be determined based on qualifications and experienceCurrent permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment there is a possibility that this position may be converted to a Probational Appointment should funding become available.How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education).Resumes willnot be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities see the Louisiana Employment Resources Guide athttp:// PDF reader)Wildlife & Fisheries is an Equal Opportunity EmployerContact Information: Department of Wildlife & Fisheries Human Resources P.O. Box 98000 Baton Rouge LA 70898 Pascha Turner Key Skills Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support Employment Type : Unclear Experience: years Vacancy: 1 Monthly Salary Salary: 2387 - 4089