Accounting Administrative Assistant at Cahill Contractors

Join to apply for the Accounting Administrative Assistant role at Cahill Contractors.

Part‑time (20‑24 hours per week) located in San Francisco's Financial District. Start date ASAP.

Responsibilities

• Maintain and organize subcontractor, billing, and administrative files.
• Communicate with subcontractors by calls and emails to request and follow up on necessary documents.
• Research and reconcile problem invoices and vendor statements.
• Help with maintaining the email inbox, receiving, and distributing invoices to the appropriate accountants.
• Assist with special projects and administrative tasks as needed.
• Responsible for scanning, copying, and mailing accounting documents.
• Perform data entry using accounting software (training on Viewpoint software).
• Ensure proper appearance of the kitchen and conference rooms.
• Assist the Accounting Department with other tasks as needed.

Preferred Skills and Education

• 1– years of experience in a professional office environment.
• College coursework in accounting preferred.
• Proficiency with Microsoft Office Suite (Outlook, Excel).
• Strong written and verbal communication skills.
• Positive, enthusiastic attitude and initiative.
• Ability to work on multiple projects simultaneously under tight deadlines with strong attention to detail.
• Self‑motivated and able to work both independently and collaboratively.

Physical Requirements

• Repetitively use hand motions for keyboard use and vision to read computer monitors and paper documents.
• Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.).
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Sit at a desk for prolonged periods of time working on a computer.
• Talk and hear at normal levels. Noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times.
• Must be able to lift up to 30 pounds occasionally.

The base hourly salary for this part‑time non‑exempt role is targeted at $25 an hour.

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Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.