Data Governance Clerk (25-26 SY) Districtwide at Irving ISD

IRVING ISDJOB DESCRIPTIONJOB TITLE: Data Governance Clerk (District Floater)WAGE/HOUR STATUS: NonexemptFUNDING SOURCE:REPORTS TO: Director of Data GovernancePAY GRADE: Paraprofessional 050 DUTY DAYS: 230LOCATION/DEPARTMENT:DATE REVISED: June 2023This position is eligible for a Letter of Reasonable AssurancePRIMARY PURPOSE: Maintain accurate and complete student records; maintain the confidentiality of information and records; serve as a backup for campuses with a vacancy or long-term absence for a Data Processing Attendance or Registrar Clerk position.QUALIFICATIONS:Minimum Education/Certification:High School Diploma or GEDEducational Aide I Paraprofessional CertificateSpecial Knowledge/Skills:Knowledge of general office equipmentEffective organizational communication and interpersonal skillsProficient keyboarding skillsAbility to operate computer/peripherals using a variety of basic applicationsAbility to effectively use district programs after basic training and with reasonable helpdesk assistanceAdequate knowledge of the school credit system and courses offeredGeneral clerical experienceExperience working with students and parentsMinimum Experience:One (1) year of clerical/secretarial experience or equivalent experience or background.MAJOR RESPONSIBILITIES AND JOB DUTIES:Serve as a backup clerk for campuses with a vacancy or long-term absence in a DP Attendance or Registrar Clerk position.Perform all clerical duties necessary to maintain accurate and complete student records including but not limited to schedules grades attendance permanent folders and demographic information.Assist parents/guardians in verifying documentation and completing enrollment forms; prepare initial cumulative record folder.Transfer and request student cumulative records and transcripts as students enter/withdraw within and outside the district.Maintain confidentiality of information and student records.Assist in enrolling new students and pre-registration for continuing students.Evaluate records for incoming transferring or re-entering students from school districts other than Irving ISD. This includes translating grades and credits which will require communication with the individual.Transfer new student records onto Academic Achievement Records (transcripts).Input courses grades and credits into the Irving Student Information system for all new students.Ensure a high level of service to the public through a timely and accurate transfer of information required for college admission military and job interviews.Perform other duties as assigned by the supervisor.TOOLS/EQUIPMENT USED:Computer printer copier multi-line telephone and facsimileWORKING CONDITIONS:Mental Demands/Physical Demands/Environmental Factors:Maintain focus while performing tasks with frequent interruptionsMaintain emotional control under stressRepetitive hand motionsProlonged use of computerLight to moderate lifting movement of small stacks of student filesOccasional travel within the districtSafety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy practicing the principles and skills taught in safety training wearing personal protective equipment as required reporting injuries and incidences immediately to the supervisor and being proactive in the ongoing efforts to improve and maintain workplace safety.The information in this job description is for compliance with the Americans with Disabilities Act (ADA). Preceding statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities duties and skills that may be required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Key Skills Databases,Computer Hardware,Typing,Microsoft Office,Data Entry,Computer Skills,Microsoft Word,Office Experience,10 Key Calculator,Microsoft Excel,Order Entry,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1