Department Administrative Assistant - Research & Analytics (FT), CFRN40956RP at InsideHigherEd

Department Administrative Assistant - Research & Analytics (FT), CFRN40956RPDepartment Administrative Assistant - Research & Analytics (FT), CFRN40956RPThe College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.Primary Duties and Responsibilities: The Department Administrative Assistant provides administrative support for the Associate Vice President for Planning, Performance and Analytics and the Manager of Research and Analytics, ensuring smooth departmental operations by managing schedules, communications, and handling administrative functions. On behalf of the Associate Vice President, the department administrative assistant coordinates high priority projects within the department and collaborating with Research and Analytics staff and other COD staff. Provide comprehensive administrative support for the Associate Vice President for Planning, Performance, and Analytics and the Manager of Research and Analytics.Serve as budget coordinator for the Research & Analytics department. Processes, monitors, and reviews invoices, purchase orders, RFPs, contracts, maintain documentation for the department as needed, and be the point of contact for departmental purchasing.Serve as department receptionist; handle mailings, phone calls, phone tree calls; handle department email inboxes; route emails and calls to appropriate staff both within and outside the department.Respond directly to requests for existing data and route requests for data to appropriate staff while keeping track of data requests.As Department Records Delegate, adhere to and handle records retention and disposal in accordance with State of Illinois Local Records Act, COD Board Policy, and Administrative Procedure.Plan and execute meetings and events for the Associate Vice President, Manager, and department staff, including scheduling via Astra, sending meeting invitations, catering, planning activities, arranging appropriate technology, and coordinate with other College departments such as Conference and Events, Scheduling, and Custodial.Perform secretarial and office management duties including maintaining master office calendar and schedule of departmental projects and events; maintaining the daily college enrollment history and disseminate to college staff upon request; performing data entry into PC/network databases; maintaining the office equipment and supply inventory; and training departmental staff on office equipment operation.Maintain, organize, and archive departmental materials, records and files.Other related duties and projects as assigned.Qualifications:EducationHigh School graduate required.Some College preferred; Associates degree in office management/office procedures highly preferred. ExperienceTwo (2) years of office experience required.Proven experience working with highly confidential documents required.Proficiency in MS Office (especially Outlook, Word, Excel, Teams) and willingness to learn new software required.Ability to work autonomously and with a team required.Working Conditions:Pleasant office. Ability to work in an open environment is required. This position requires a background check and drug screen.Hiring Range:6 Hourly/Starting salary beginning at $20.14/hourly based on education and experience.Anticipated Start: January 2026Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment. College of DuPage is an equal opportunity employer. The College of DuPage is committed to recruiting and retaining high performing talent to our institution, continuing our tradition of excellence. We encourage all people across the broad spectrum of those communities we serve to explore and apply for positions at COD for which they believe they are qualified.College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2796?c=codCopyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-bc2332e9e162b9459dee120ffce87d9d