Deputy County Clerk 2 at Marion County

Marion County requires on-site work. Remote work is not available.GENERAL STATEMENT OF DUTIESPerforms complex clerical duties requiring thorough knowledge of laws and procedures relating to an Oregon recording office; processes and maintains a variety of records and documents; does related work as required.SUPERVISION RECEIVEDWorks under the supervision of the Elections and Recording Manager who assigns work and reviews performance for conformance to ORS and department policies.SUPERVISION EXERCISEDSupervision of other employees is not a responsibility of positions in this class. May provide training to new and temporary employees.Typical Duties - Duties include but are not limited to the followingRecord documents pertaining to real property such as mortgages deeds liens and plats.Process a variety of documents for the public such as issuing marriage licenses Declarations of Domestic Partnerships accepting passport applications liquor license applications and petitions to the Property Value Appeals Board.Respond to inquiries from the public or refer to the appropriate department; assist the public in performing records searches by instructing in the use of computer terminals and microfilm equipment and vault inventory.Respond to inquiries from other public offices such as the departments of Tax Assessor Elections and Planning; perform research upon request and provide information from the public record to assist other public offices in conducting their business.Perform data entry; provide backup to the data entry function; proofread data entry text.Perform miscellaneous duties such as balancing cash drawer performing daily deposit to Treasurer distributing departmental mail providing backup to other positions and deputizing employees for the District Attorneys Office.Research the requirements for processing various legal documents through Oregon Revised Statutes and Legal Department.Perform back-office functions including scanning of documents processing outgoing mail creating film for permanent records and special projects as deemed necessary by the County Clerk.Assist Records Coordinator in the daily operation of the County Archives. Duties include but are not limited to: filing and retrieving moving large amounts of records lifting bending climbing stairs and stepladders and operating a hand truck and Crown WAVE lift.Cleaning and caring for micro-filmLearning how to operate and maintain various microfilm machinesCommunicating with facilities about both archives and vault HVAC systemLearning various software systems regarding records held by the Clerk (Laserfiche Helion Gimmal)Learning and using various scanning programsPassing CJIS records handling testLearning OAR Oregon Administrative Rules and records managementMay be assigned to work in Elections Property Value Appeals Board or with Clerk Administration depending upon workload requirements.Files/time stamps Board of Commissioners records.Files oaths of office for various departments of the county - District Attorneys Clerks Office Sheriffs Office and elected officials.Files district budgets and county budgets.Perform other duties as assigned.Requirements for the PositionEXPERIENCE AND TRAININGGraduation from high school; ANDThree years of responsible office experience preferably with at least one year of experience involving the recording of legal documents; ORAny satisfactory combination of work education training or experience relevant to the position as determined by Marion County.PREFERENCESPreference will be awarded to applicants who have fluent bilingual Spanish/English skills. Employees who are fluent in Spanish and use these skills while on duty will receive an additional 5% per month after passing a Standardized Language Fluency test administered by Marion County.SPECIAL REQUIREMENTSThe finalist for this position will be required to pass a criminal history background check including finger printing; however conviction of a crime may not necessarily disqualify an individual for this position.This assignment is represented by a union.This is a full-time position which is eligible for overtime.Typical Work Schedule: Monday through Friday 8:00 am - 5:00 pm with flexibility depending upon the needs of the department and program.KNOWLEDGE SKILLS AND ABILITIESKnowledge of the methods procedures and requirements of an Oregon Recording Office; considerable knowledge of the various Oregon laws related to a Recording Office; strong oral communication and interpersonal skills; typing and keyboarding data entry skills;Ability to organize projects in conformance with time schedules; maintain regular and punctual attendance; establish and maintain cooperative working relationships with other employees; use tact judgment and courtesy in serving the public.PUBLIC SERVICE LOAN FORGIVENESSMarion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIPMarion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.VETERANS PREFERENCEApplicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS PREFERENCEOne of the following:MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); ORLetter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; ORCertification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.In addition to one of the above documents Disabled Veterans must also submit one of the following:A copy of their Veterans disability preference letter from the Department of Veterans Affairs; ORCertification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation. Key Skills Customer Service,Communication skills,Basic Math,Cashiering,Computer Skills,Math,Retail Sales,10 Key Calculator,Copywriting,Cash Handling,Planograms,Stocking Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 20 - 27