Detailed Scheduler and Operations Governance at Novartis Group Companies

Job Description SummaryWe are seeking a seasoned operations leader to serve as Manager overseeing detailed scheduling and acting as Chief of Staff for the Aseptic Drug Product (ADP) program. This dual-role position is pivotal to orchestrating complex, multi-stream schedules across ADP projects and routine GMP production, while enabling effective governance, communication, and execution through structured tiered meeting systems (including Tier 2). The ideal candidate brings deep experience in end-to-end manufacturing scheduling, cross-functional alignment, and operational leadership within aseptic environments. Job DescriptionLocation: This role is located in Durham, NC#LI-OnsiteThis position is on-site 5 days a week with no opportunity to work a hybrid schedule. Relocation assistance is not available for this positionKey ResponsibilitiesDetailed Scheduling (Aseptic Drug Product (ADP) Projects and Routine Production)Build, own, and continuously optimize an integrated master schedule spanning:ADP tech transfer, qualification, validation, and launch activitiesRoutine aseptic fill-finish production, changeovers, and campaign planningEquipment readiness, line availability, and preventive maintenance windowsMaterial readiness (components, APIs, excipients), and supplier lead timesLab testing (IPC, QC), batch record execution, and QA release timelinesFacilities/utilities constraints (HVAC, clean utilities), and capacity limitsDevelop detailed finite schedules at the work-center level accounting for:Varying process trains (e.g., formulation, filtration, sterilization, filling, visual inspection, packaging) and batch sizesSterility assurance requirements, environmental monitoring, and cleaning cyclesDistinct project phases and critical-path activities for parallel ADP projectsCoordinate scenario planning and "what-if" analysis to balance dynamic priorities:Evaluate trade-offs for accelerated project milestones vs. routine service levelsModel impacts of deviations, line downtime, and supply delays on committed datesEstablish and manage scheduling standards and cadence:Weekly finite scheduling updates and firm/frozen horizonsClear scheduling rules, constraints, and escalation pathsKPI dashboards (schedule adherence, OTIF, cycle time, capacity utilization)Partner cross-functionally to secure execution readiness:Manufacturing, Engineering/Maintenance, Supply Chain, QC/QA, MSAT, HSEEnsure synchronization of materials, documentation, personnel, and equipmentDrive digital enablement and data accuracy:Maintain accurate master data, routings, and lead times in ERP/MES/APS toolsImplement scheduling automation, visualization, and exception managementLead root cause and continuous improvement for schedule performance:Analyze variances and bottlenecks; implement corrective and preventive actionsStandardize scheduling methods and governance across lines and productsOperations GovernanceOperate as the operational integrator and right hand to ADP leadership:Translate strategic priorities into executable plans with clear owners, timelines, and metricsPrepare leadership readouts, decision briefs, and portfolio status updatesDesign and facilitate tiered meeting structures to drive discipline and alignment:Plan and lead Tier 2 daily/weekly syncs and cross-functional forumsEnsure agendas are outcomes-focused, data-driven, and time-boxedEnable performance management and transparency:Curate dashboards for schedule health, capacity, right-first-time, and quality impactsEstablish cadence for KPI reviews, corrective actions, and accountabilityOrchestrate risk management and escalation:Proactively surface constraints; run playbooks for recovery and re-baseliningFacilitate expedient, structured decision-making with clear trade-off framingLead communications and stakeholder engagement:Maintain clear updates for site leadership, program teams, and external partnersStandardize templates and artifacts (RACI, roadmaps, calendars, status packs)Support workforce planning and readiness:Coordinate staffing plans, training schedules, and shift coverage aligned to demandPartner with HR, Training, and EHS to support compliant, safe operationsQualificationsBachelor's degree in Engineering, Supply Chain, Operations Management, Life Sciences, or related field; advanced degree preferred.8+ years in GMP manufacturing operations, with experience in detailed scheduling/planning for aseptic or highly regulated environments.Demonstrated experience managing complex, multi-product schedules across projects and routine production with variable processes and timelines.Proficiency with ERP/MES/APS tools and advanced scheduling techniques; strong data acumen and visualization skills.Proven ability to lead cross-functional teams and facilitate tiered meetings (including Tier 2) with disciplined follow-through.Strong understanding of validation lifecycles, tech transfer, and change control in aseptic operations.Excellent communication, stakeholder management, and decision-framing skills.Continuous improvement mindset; experience with Lean, Six Sigma, or similar methodologies.Key CompetenciesStrategic systems thinking with hands-on executionAnalytical rigor and scenario planningGovernance discipline and facilitation excellenceCross-functional influence and relationship buildingResilience, prioritization, and adaptability in dynamic contextsIntegrity, quality mindset, and compliance orientationKey Performance IndicatorsSchedule adherence and OTIF performance for ADP projects and routine productionReduction in cycle times, downtime, and schedule variabilityEffective Tier 2 and cross-functional meeting outcomes (actions closed, decisions made, risks mitigated)On-time validation and launch milestonesImprovements in capacity utilization and right-first-time executionNovartis Compensation and Benefit SummaryThe salary for this position is expected to range between $98,700 and $183,300/year. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and uponjoining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors. Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves. EEO Statement:The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. Accessibility and reasonable accommodationsThe Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message. Salary Range$98,700.00 - $183,300.00 Skills DesiredBusiness Networking, Business Scenario Planning , Change Control, Continual Improvement Process, Efficiency, Flexibility, General Hse Knowledge, Including Gdp, Inventory Management, Knowledge Of Gmp, Operations, Order Fulfillment, Order Management, Procurement, Product Distribution, Risk Management, Supply Chain, Supply-Chain Management, Supply Chain Planning, Supply Planning