Development and Operations Coordinator at thehivecareers.co

Job Title: Development & Operations Coordinator Purpose of Role (Operations) The coordinator will support the administrative logistical and operational systems of the organization. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning cross-team coordination and enhance organizational efficiency. Responsibilities to be Delegated 1. Manage projects such as the Annual Report overseeing Memorandum of Understanding (MOU) processes and interfacing with the social media marketing team on media communication plans 2. Review existing policies and support the development of clear sustainable frameworks that guide long-term organizational practices 3. Provide logistical support for the planning and execution of external events 4. Support external stakeholders related to programmatic execution i.e. logistics etc. 5. Support Scholarship process by drafting Terms of Grant (TOG) coordinating fund disbursement with the Executive Administrative Assistant and communicating with donors on interview scheduling and candidate selection 6. Manage website content updates 7. Assist in collecting analyzing and reporting website and social media performance metrics on a monthly basis 8. Coordinate with board meeting logistical and technological needs 9. Support the tracking and organization of key documents such as MOUs and TOGs to ensure they are up-to-date properly logged and easily accessible 10. Create meeting schedules and coordinate calendars to ensure all stakeholders are informed and prepared Strategic Value The coordinator will minimize the need for daily project oversight allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth. This shift also strengthens cross-functional team support and enables focused efforts on mission-driven strategic priorities. In the first 30 days the coordinator will: Review organizational policies processes and manuals to understand workflowsGain an overview of current and upcoming projects including key deadlinesFamiliarize with shared drive structures and document organizationAttend project meetings to observe workflows and communication stylesIdentify key stakeholders and track project deliverablesBegin supporting daily project activities under guidance moving toward independently managing initiatives such as the Annual Report Choose A Cause and social media communicationsComplete training on NeonCRM Mailchimp and website By day 60 the coordinator will: Manage projects such as the Annual Report oversee MOU processes and work with the social media team on communication plansReview and help develop sustainable organizational policies processes and manualsProvide logistical support for external events programmatic initiatives and the facilitation of scholarshipsManage website content updates and report on website and social media metrics monthlyCoordinate logistics and technology for board meetings as neededMaintain and organize key documents such as MOUsSchedule and coordinate meetings to keep stakeholders informed and prepared Performance will be measured by: Alignment with expectations: Deliverables meet established objectives standards and formatsTimeliness: Outputs are delivered on schedule allowing time for review and revisionChecklist: Prioritized checklist of daily tasks utilizing Trello dashboard to organize tasks with deadlines and status updates across department Key Skills Microsoft Office,Fundraising,Microsoft Publisher,Microsoft Powerpoint,Event Planning,Salesforce,LMS,Administrative Experience,Grant Writing,Economic Development,Public Speaking,Writing Skills Employment Type : Full Time Experience: years Vacancy: 1