Development Assistant Alumni Affairs College of Medicine at College of Medicine

Classification Title:Development Assistant IJob Description:The Development Assistant directly supports the Development Officers for the UF Health Office of Advancement. Reporting to the Director of Development Strategy & Operations this position provides all administrative support to the development officers and assists in the management of travel coordination major prospect/donor management and all aspects of the campaign. The incumbent requires superior administrative skills attention to detail and comprehension of the essential varied priorities of the development officers; involves extensive contact with staff faculty and donors.About This Role:Development Officer SupportProvide assistance to Development Officers including prospect cultivation donor stewardship and ensures that records are properly documented.Maintain and monitor appointments and calendar for Director and keeps the director abreast of daily weekly and monthly schedules. Assists with communication to prospects and donors.Process correspondence funding requests proposals and reports.Initiate correspondence as necessary to ensure the efficient and timely flow of information within the College of Medicine Alumni Affairs and Development Office.Arrange travel secure necessary tickets and confirmations for both airline and automobile travel while ensuring compliance with all University of Florida UF Health and UFF regulations.Collaborate with development officers in the implementation of fundraising mailing appeals for various departments of the College of Medicine.Organize and maintain alphabetical and chronological files and records of correspondence reports and other materials.Administrative SupportProvide liaison through telephone meetings and personal contact with other departments/divisions throughout the University of Florida and the public. This function requires not only an understanding of programs of the Office of Development and Alumni Affairs College of Medicine and the mission of advancement activities but also excellent presentation and interpersonal skills.Assist with receptions and other events related to development outreach.Work closely with development staff on major fundraising initiatives.About the College of Medicine:The University of Floridas College of Medicine is committed to advancing health through education research and patient care. With a focus on innovation and excellence the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement fostering and environment where students faculty and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community the College of Medicine plays a pivotal role in shaping the future of medicine.For more information about the College of Medicine and its programs visit College of Medicine.We Offer Exceptional Benefits:Low-cost State Health Plans: Medical Dental and Vision InsuranceLife and Disability InsuranceGenerous Retirement Options to secure your futureComprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave)Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and moreTuition Assistancethrough theUF Employee Education ProgramPublic Service Loan Forgiveness (PSLF) Eligible EmployerExpected Salary:$20.59 per hourRequired Qualifications:Bachelors degree or an equivalent combination of education and experience.Preferred:The ideal candidate will possess:Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.Experience working with different university constituencies knowledge of the University of Florida.Two or more years of office and administrative experience ability to conduct business in a professional manner.Ability to manage time effectively meet deadlines demonstrate self-motivation and collaborate successfully within a team environment.Strong attention to detail and a high degree of accuracy.Effective problem-solving skills and a commitment to providing exceptional customer service.Exceptional written and verbal communication skills strong interpersonal abilities and the capacity to communicate and engage effectively with a wide range of individuals are essential.A commitment to and support for fostering a positive and collaborative work environment; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead influence and inspire others are essential.Proficient in the following areas: Windows operating systems Microsoft Word Excel and Access as well as internet browsers and email platforms. Familiarity with donor databases contact management systems and tracking systems is also highly preferred.Special Instructions to Applicants:In order to be considered you must upload your cover letter resume and list of three professional references.Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required:No Key Skills Computer,Anti Money Laundering,ASP.NET,Advisory,IT Support,Maintenance Engineering Employment Type : Full-Time Experience: years Vacancy: 1