Development Coordinator, Annual Campaigns at MFAH

Responsibilities:Partner in the execution of the Museum Bayou Bend Collection and Gardens Glassell School of Art and Rienzi Annual Fund Drives managing a high volume of monthly renewals and fulfillment with minimal supervision. Responsibilities include cleaning mailing lists identifying special cases mail-merging printing stuffing and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house).Produce Leadership Circle fulfillment packages and invitationsKeep and manage inventory of mailing materials proactively calculating annual quantities required and ordering additional inventory when stocks are lowAssist in the preparation of Annual Fund Drive materials including preparing and submitting graphics request formsProcess and track Annual Fund Drive revenue and expenditures and collaborate with the Senior Development Officer on budgetingCreate and track the overall Annual Fund Drives scheduleCreate comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publicationsContribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagementAssist VIP donors with confidential giving history information and stewardship fulfillment by phone and in personMaintain up-to-date knowledge of donor benefits and stewardship activitiesProvide on-site support at development events specific to the Annual Campaigns and at fundraising events as neededIn addition to responsibilities related to the Annual Fund Drives perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment FundWork closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunitiesServe as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura dataSkills Knowledge and Abilities:Hybrid right- and left-brain skill set: highly proficient with data spreadsheets and operational workflows while also contributing imaginative concepts and storytelling ideas for fundraising campaigns.Excellent administrative organizational and time-management skills with a strong emphasis on meticulous attention to detail and task prioritization.Proactive and self-motivated capable of managing core tasks with minimal supervision and identifying opportunities to improve processes.Exceptional interpersonal and communication skills adept at collaborating courteously and effectively with diverse museum staff and high-level donors.Sound judgment and discretion in handling confidential information.A strong interest in the arts and the ability to approach projects with creativity and curiosity.Availability to work some evening and weekend hours to provide on-site support for events.Education and Experience:Bachelors degree in related field preferred or an equivalent combination of experience and education demonstrating comparable skills and abilitiesExperience in donor stewardship client relations project and budget management or administrative roles preferably within cultural or arts organizationsExperience successfully coordinating large direct mailings strongly preferredStrong proficiency in Microsoft Office Suite particularly Excel; experience with Tessitura or other CRM software preferredExperience with or a willingness to learn - data analysis digital solicitations and strategies for donor acquisition renewal and stewardshipAbout the MFAHThe MFAH is an organization comprised of 600 employees and 1000 docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space memberships endowments and attendance with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings a sculpture garden two art schools three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70000 works of art in a wide range of media. As an employer MFAH offers a supportive collegial and inclusive work environment and a competitive benefits package.Position Available:Title: Development Coordinator Annual CampaignsDepartment: DevelopmentClassification: Non ExemptSchedule: 35 hour work weekAvailability to work some evenings and weekends with full compensation to provide on-site support for select eventsCompensation: DOEWork Location: Museum of Fine Arts HoustonWorking Conditions and Physical DemandsWork will primarily be performed in an office and museum gallery environment. Work will involve extended sitting and computer use. Some local regional national travel may be required. With or without reasonable accommodation the individual selected must have the physical and mental capacity to perform effectively all essential addition to the other demands mentioned the demands of the job may or will include:Must undergo and meet company standards for background and reference checks in addition to any mandatory licensing requirements.May be required to work overtime without advance notice.Extensive computer usage.Seeing hearing speaking and writing clearly in order to communicate with staff guests and others.Frequent sitting occasional standing and walking which may be required for extended periods of time depending on the project or task.May be exposed to or required to handle sensitive and confidential informationEqual Opportunities for AllAt the MFAH we believe that diversity equity accessibility and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity inclusion and excellence.Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race creed color age gender sexual orientation religion national origin gender identity or expression genetic information disability or veteran status or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all.Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore if much of this job description describes you then you are highly encouraged to apply for this role.The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and/or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed please contact the human resources department:Benefits:The Museum of Fine Arts Houston offers an excellent benefits package that includes:Medical Insurance: Employee and dependent coverage through a choice of managed health care programsDental Insurance: Employee and dependent coverage through two plan choicesVision Insurance: Employee and dependent coveragethrough a vision programGroup health dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.Life Insurance & AD&D: Employee coverage at no cost to the employeeLong Term Disability: Employee coverage at no cost to the employeeThe MFAH providesa generous schedule for time off under the following benefit categories:Paid Time Off - Used for absences from work such as vacation illness of short duration and personal reasons. Hours are accrued biweekly based on employment status length of service and hours workedReserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year up to a maximum of 120 daysHolidays - Full-time employees receive ten paid holidays per yearVolunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.Other BenefitsStaff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!)MFAH Membership Staff receive a free Family-level membershipDiscounts Staff receive discounts on purchases at the Museum shop and all on campus eateries and the Glassell School of Art.Required Experience:IC Key Skills Microsoft Office,Fundraising,Microsoft Publisher,Microsoft Powerpoint,Event Planning,Salesforce,LMS,Administrative Experience,Grant Writing,Economic Development,Public Speaking,Writing Skills Employment Type : Full-Time Experience: years Vacancy: 1