Development Coordinator at University of Miami

Current Employees:If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position please review this tip sheet.The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence superior medical care and cutting-edge research. At the U we are committed to attracting a talented work force to support our common purpose of transforming lives through teaching research innovation and service. Through our values of Diversity Integrity Responsibility Excellence Compassion Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes to making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16000 faculty and staff from all over the world.The Division of Development & Alumni Relations supports and promotes the mission purpose and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the DivisionService Gratitude Trust and Partnershipwhich guide our strategic thinking decision-making and day-to-day interaction with each other and our stakeholders.General Overview:The Development Coordinator assists with the planning and execution of the full range of fundraising activities within the his/her designated area(s) and may be called upon to assist with general fundraising activities or to support others. With minimum direction the Coordinator will provide a broad range of senior-level functions dealing with donor communication prospect management events management and high-level administrative duties performed in compliance with the Universitys policies and procedures.Essential Responsibilities:Donor Relations (direct contact with donors prospects VIPs)Act as contact/liaison for key donors prospects VIPs to ensure prospect strategies are advanced provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.Manage cultivation and solicitation appointments for fundraisers and administrators.Assist donors prospects and other select individuals with appointments scheduling and other necessary facilitation.When necessary contact prospects/donors to verify biographic information appropriateness of gift announcements and representative or event invitee information.Prospect ManagementTrack major gift prospects through the cultivation solicitation and stewardship cycle by reviewing timely and appropriate moves on donor/prospects and inputting into Raisers Edge. Determine and update information regarding cultivation and solicitation status ratings and strategies. Ensure proper donor prospect follow-up and next steps are set.Responsible for prospect research information on potential prospects with major gift potential. Request appropriate research from research analyst or gather and analyze independently strategic information utilizing on-line databases reference periodicals annual financial reports and Raisers Edge prepares background information/briefing material for administration and fund raisersDesign extract and analyze information from Raisers Edge/Business Intelligence to evaluate fundraising progress and proposals in pipeline.Ensure that past donors are regularly communicated with and re-solicited on a timely basis.Identify prospect for calls for trips administrators and fund raisers.Inform the administrators and fund raisers of important information regarding major gift donors i.e. birthdays anniversaries special accomplishments in connection with cultivations and solicitationsEvents ManagementAssist with receptions dinners community activities and small events to support stewardship and cultivation for major gift donors. Includes setting up event and invitee in Raisers Edge reviewing addresses sending invitations tracking and reporting on RSVPs from Raisers Edge event checklist budgets timelines vendor negotiations volunteer management preparing handouts/presentations calling to confirm attendance at events and registration briefing administration and fund raising.Identify appropriate potential donor prospect event invitees for general University events.Staff administrators and fundraisers at events by being available with agenda prospect/VIP identification and assistance with any requests or issues at the event.Evaluate and make recommendations for appropriate event invitations that will be beneficial to the administrators and fund raisers to attend.Plan coordinate internal meetings and retreats by establishing meeting objectives developing agenda communicating with presenters and attendees preparing handouts and presentation material.Communications and MarketingPrepare written proposals and gift agreements for solicitations by collecting and organizing materials in compliance with University policies and procedures.Research prepare and send donor stewardship information.Write timely and appropriate acknowledgement letters.AdministrativeManage and reconcile expense accounts prepare and track BERFs check requisitions purchase orders order office supplies. Workday system.Deposit checks ensuring internal controls and University procedures are followed. Process non-cash donations according to policies and procedures.Maintain appointment calendar and travel arrangements for administrators and fundraisersfor mass donor communications and direct mail ensure information is extracted properly from Raisers Edge information reviewed and edited letters merged and sent. If using a mail house contract is negotiated and approved and information sent to vendor.Utilize Raisers Edge and other University systems to update constituent information in accordance with Raisers Edge training and policies and procedures.Attend meetings and appropriate training sessions for University Advancement.Answer phones and provide general office support.Minimum Qualifications:Bachelors degree.One year business office experience required at a senior level which may include supervisory experience. Equivalent combinations of education/experience may be considered.Must be able to work independently and successfully complete projects and resolve problems.Excellent command of the English language both oral and written with a high level of creativity attention to details and superior customer service skills.Proficient in Microsoft Office applications (i.e. Microsoft Word Excel and Access).Must have initiative mixed with good sound judgment.Must be able to handle multiple projects simultaneously and work in a dynamic environment.The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffRequired Experience:IC Key Skills Microsoft Office,Fundraising,Microsoft Publisher,Microsoft Powerpoint,Event Planning,Salesforce,LMS,Administrative Experience,Grant Writing,Economic Development,Public Speaking,Writing Skills Employment Type : Full-Time Experience: years Vacancy: 1