Direct Hire Administrative Assistant in UCity - Up to 60K! at Beacon Hill Staffing Group, LLC

Our client, a well established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail oriented professional who thrives in a mission driven environment, enjoys supporting multiple teams, and takes pride in operational excellence. About the Job: Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication Manage executive calendars, schedule meetings, and coordinate logistics Process invoices, receipts, expense reports, and departmental documentation Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements Maintain departmental contacts and data within Salesforce Schedule interviews and assist with hiring coordination as directed Coordinate and attend internal team and administrative meetings Provide administrative and clerical support for organizational events, programs, and initiatives Assist with onboarding materials and maintain electronic and physical personnel files Provide backup administrative support to other members of the administrative team as needed Departmental Support May Include: Advancement & Marketing: Assist with processing fundraising and advancement activities Support events by assisting with guest check in, room setup, and coordination of deliveries Finance & Accounting: Track departmental budgets and assist with financial reporting Support invoice processing and check deposits Assist with corporate account administration and effort reporting Operations & Programming: Support onsite programming and organizational initiatives Assist with contract administration as needed About You: 2-3+ years of administrative experience in a professional office environment Strong organizational skills with the ability to manage multiple priorities and deadlines Highly detail oriented with excellent follow through Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems Adaptable, flexible, and comfortable supporting multiple departments Customer service oriented with strong interpersonal and communication skills Professional, discreet, and trusted with handling sensitive information Collaborative team player who represents the organization positively to the community Additional Details: This is a permanent role offering a competitive salary of up to $60,000, depending on experience. The position may require occasional non traditional hours and local travel for meetings or events. Located in the University City area, this opportunity is ideal for an administrative professional seeking long term stability, meaningful work, and the chance to contribute to a mission driven nonprofit organization. If you're interested, please apply today with a Microsoft Word copy of your resume. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)