Director Administration at Mayer Brown

OverviewMayer Brown is an international law firm positioned to represent the worlds major corporations funds and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity support and development they need to grow thrive and realize their greatest potential all while supporting the Firms client service principles of excellence strategic partnership commercial instinct integrated strengths innovation and collaboration across our international firm.If you enjoy working with team members whose defining characteristics are exceptional client service initiative professionalism responsiveness and adaptability you may be the person we are seeking to join our Administration department in our Houston office as a Director: Administration.The Director: Administration is the senior non-attorney leader within the office. You are strategic and responsible for partnering with the Chief Administrative Officer (US) (CAO) and the Office Managing Partner (OMP) to set and drive towards a vision and culture that enables the objectives of the office. This role oversees the execution of all administrative function within the offices including secretarial services facilities library records and paralegal support. This role also partners with centralized Business Services functions including Finance Business Development and Marketing Business Intake Docket Information Technology and Human Resources to ensure aligned delivery.ResponsibilitiesEssential Functions: Strategy Culture & CommunicationsWorks closely with the CAO and Office Managing Partners to strengthen office culture through regular office-wide communications programs and eventsInstills strong client service ethics across all Business Services departments and onsite outsourced service providersPromotes a strategy of growth and increasing Mayer Browns market visibilityParticipates in the development communication and administration of both legal and non-legal policies and programsProvides regular management reports and analysis to the CAO & Office Managing Partner as to the operations and needs of the officeOffice Administration Develops and oversees the implementation of administrative policies and strategic plans to achieve organizational goalsIdentifies and establishes new ways to improve office efficiencies and processes including through technology innovationCoordinates with functional national leaders to ensure the office receives necessary support (IT HR Marketing) required to drive the offices strategic objectives; provide local facilities and office services support for teams in these functionsDevelops and monitor the offices annual operating and capital budgets in partnership with the Office Managing Partner and the Chief Administrative OfficerOversees outsourced service providers; duplicating mailroom record center and food servicesPeople and EngagementWorks closely with CAO Office Managing Partners Practice Leaders and Business Services leaders across the Firm to ensure smooth onboarding and integration of lateral hiresPromotes engagement of talent in the office through development collaboration and serving as a conduit for two-way feedback and dialogueWorks closely with Human Resources to enable the hiring onboarding development and management of employees in the officeRisk ManagementEnsures compliance with Firms risk management policiesDevelops and maintain the offices business continuity plansWorkplace Works closely with the OMP CAO COO and Global Managing partner on leasing workplace design and optimizing the use of our space over timeOversees/manages a major office construction renovationPerforms other duties and special projects as assigned or required to meet Firm goals and objectiveQualificationsEducation/Training/Certifications: A Bachelors degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the jobMBA or equivalent a plus.Professional Experience: A minimum of ten years of experience as an office administrator or senior-level operational manager preferably in a AmLaw 100 law firm or other professional services environment with multiple departmental responsibilityTechnical Skills:Proficiency in Microsoft Office products requiredPerformance Traits:Flexibility to work in a changing environment and the initiative to play a senior leadership roleSensitivity to the complexities of a law firmSolid understanding of law firm structure and management from financial operational and personnel perspectivesOutstanding relationship and team-building skills with the ability to motivate assess talent and discipline effectivelySolutions-oriented with the ability to address problems by gathering relevant information formulating alternatives and building consensus around decisionsExcellent judgment and business acumenSuperior written and verbal communication skills coupled with maturity and confidenceHigh level of discretion; even-keeled with the ability to maintain composure under pressureEnergetic with the ability to work in a fast-paced team-oriented environmentManagement Accountabilities:Manages processes for direct reports in regards to performance appraisals annual compensation goal setting and performance counsellingDemonstrated leadership and supervisory experienceOperational budget analysis and recommendationsConducts analysis of staffing levels and participation in the recruitment processAble to determine and implement change processes to improve workflow efficienciesProcess and service-oriented with strong leadership and project management skillsAble to set priorities and delegate in an efficient mannerPhysical Requirements: May require travel to other offices as neededThe typical pay scale for this position is between $212000 and $306000 although the actual wage or salary could be lower or higher if the candidates education experience skills and internal pay alignment are different from those specified.The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.We offer competitive compensation and comprehensive benefits including medical/dental/vision/life/and AD&D insurance 401(k) savings plan back-up childcare and eldercare generous paid time off (PTO) as well as opportunities for professional development and growth.Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview please email. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.#LI-HYBRID #LI-CVH1Required Experience:Director Key Skills Fundraising,Management Experience,Coaching,Analysis Skills,Strategic Planning,Team Management,Budgeting,Leadership Experience,Mentoring,Public Speaking,negotiation,Supervising Experience Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 212000 - 306000