Director of Adminstration at Hyopsys LLC

Job DescriptionJob DescriptionDescription:Job Summary:The Director of Administration is responsible for overseeing the company’s Finance, HR, Office Operations, and Inventory Management functions. This role ensures that administrative operations run efficiently, effectively, and in compliance with applicable regulations. The Director of Administration partners with external Finance and HR vendors to ensure seamless execution of payroll, benefits, compliance, reporting, and financial management while maintaining accountability for internal processes and company-wide support services.Supervisory Responsibilities· None.Duties & Responsibilities:· Collaborates with external finance/accounting vendors to oversee company financials, budgeting, forecasting, and cash flow management.· Reviews vendor-prepared reports and ensure accuracy in accounts payable, accounts receivable, and general ledger.· Monitors expenses, purchasing, and vendor invoices for compliance with budgets.· Provides financial insights and reporting to the CEO and executive team as needed.· Partners with external HR vendor to ensure compliance with labor laws and HR best practices.· Oversees recruiting, onboarding, payroll processing, employee benefits, and offboarding processes.· Works with vendors and leadership to update policies, handbooks, and compliance documentation.· Serves as a point of escalation for employee relations issues, in coordination with HR vendor support.· Oversees day-to-day office operations, facilities management, and administrative processes.· Support leadership with executive reporting, metrics tracking, and compliance reporting.· Manages technology and office equipment inventory, including procurement, allocation, and lifecycle tracking.· Ensures inventory records are accurate and up to date.· Collaborates with other departments to forecast equipment needs and budget planning.· Oversees vendor relationships for equipment purchasing, licensing renewals, and warranty tracking.· Reconciles the recurring services, ensuring accuracy of billing, renewals, and margin tracking.· Manages customer contracts, including renewals, amendments, documentation accuracy, and recordkeeping.· Oversees vendor contracts, ensuring terms are favorable, compliant, and properly executed.· Is responsible for procurement of goods and services, ensuring cost-effective purchasing with vendor accountability.· Performs other duties as assigned. Requirements:Required Skills & Abilities:· Ability to work in a fast-paced environment and manage shifting priorities.· Strong understanding of finance processes, HR compliance, and administrative operations.· Excellent organizational, problem-solving, documentation and communication skills.· Ability to thrive in a fast-paced environment managing multiple priorities.· Familiarity with payroll systems, HRIS platforms, and accounting software.· Strong understanding of procurement, purchasing lifecycle, and contract lifecycle management.Time Commitments & On-Call Expectations:· Full-Time Role – Regular business hours with flexibility as required by project or incident response needs.Education & Experience:· Bachelor’s degree in business administration, Finance, HR Management or related field.· 5+ years of progressive experience in administrative leadership, finance operations, or HR management.· Experience working with and managing vendor relationships (finance/accounting firms, HR service providers, benefits brokers, etc.) is preferred.Physical Requirements:· Prolonged periods sitting at a desk and working on a computer.· Occasionally, equipment may need to be lifted or moved up to 25 lbs.NOTE: This job description is not intended to be all-inclusive. The duties described may be changed or reassigned at the discretion of management, and the employee may be required to perform duties that are not listed in the job description.**No Recruiters**