Director of Finance at Tennessee Grasslands LLC

Position Profile: Director of Finance

Position reports to: Chief Operating Officer

Position Description Summary: The Director of Finance will be responsible for overseeing all financial operations of the Grasslands Club, ensuring the club's financial health and stability. This role requires a strategic leader with a strong understanding of private club operations, GAAP, and financial best practices. The Director of Finance will manage budgeting, forecasting, financial reporting, and compliance, while also providing financial insights and recommendations to support the club's objectives.

Duties and Responsibilities:

SUMMARY

Administering all financial activities of the Club; implementing and monitoring effective controls and procedures and maintaining accurate records analyzing and summarizing general ledger accounts.

Demonstrates a high degree of administrative ability, especially in terms of problem solving and decision making. Consistently uses reasonable judgment in all aspects of the job, including the handling of challenging situations, coaching staff effectively, and assisting employees with setting priorities.

SPECIFIC RESPONSIBILITIES

• Financial Planning & Analysis: Develop and manage annual budgets, forecasts, and long-range financial plans. Conduct variance analysis and provide actionable insights to department heads and the General Manager.

• Financial Reporting: Prepare accurate and timely monthly, quarterly, and annual financial statements in accordance with GAAP. Present financial results and key performance indicators to the General Manager and Board of Directors.

• Cash Management: Oversee all cash flow activities, including accounts payable, accounts receivable, and payroll. Manage banking relationships and ensure optimal cash utilization.

• Internal Controls & Compliance: Establish and maintain robust internal controls to safeguard club assets. Ensure compliance with all federal, state, and local financial regulations and tax requirements.

• Payroll & Benefits: Supervise payroll processing and ensure accurate and timely payment of employee wages and benefits.

• Audit Management: Coordinate and manage external audits, ensuring all necessary documentation is provided and findings are addressed.

• Capital Expenditures: Assist in the evaluation and financial justification of capital expenditure projects.

• Membership & Dues: Work closely with the membership department on billing, collections, and analysis of membership revenue.

• Team Leadership: Lead, mentor, and develop a high-performing finance team.

• Strategic Support: Provide financial insights and recommendations to support strategic decision-making by the General Manager and Board.

Financial Strategy & Leadership

• Develop and implement the club's financial strategy.

• Provide strategic recommendations to the club's board and executive team.

• Align financial management with the club's long-term goals and mission.

• Overseeing the preparation of the Club's annual budgets and long-term financial forecasts.

• Conduct financial analysis to support decision-making.

• Identify financial trends, risks, and opportunities.

• Present financial reports and insights to the board and committees.

• Collaborate with department heads for cross-functional financial alignment.

• Communicate financial health and strategies to key stakeholders.

• Collaborate with the General Manager and Board of Directors on financial strategy and long-term financial planning.

• Provide financial insights for capital projects, renovations, and major expenditures.

• Assist in membership pricing models and fee structures.

• Prepare reports for the Finance Committee and Board meetings.

• Monitor key performance indicators (KPIs) and recommend operational improvements.

Accounting & Reporting

• Oversee the preparation of accurate and timely financial statements.

• Ensure compliance with Generally Accepted Accounting Principles (GAAP).

• Oversee the implementation of effective financial controls and reporting systems.

• Monitor membership dues, initiation fees, and other revenue streams.

• Oversee cost control measures to optimize profitability.

• Ensure financial sustainability through effective pricing models.

• Prepare and analyze monthly financial statements, including balance sheets, income statements, and cash flow reports.

• Develop and manage the club's financial forecasts.

• Conduct variance analysis and provide financial insights to the General Manager and Club ownership.

• Maintain general ledger integrity and oversee account reconciliation processes.

Cash Management & Liquidity

• Manage cash flow and liquidity to ensure the club's financial stability.

• Develop cash management strategies and investment policies.

• Monitor working capital and reserve funds.

• Manage accounts payable, accounts receivable, and payroll processes.

• Oversee revenue collection, including membership dues, event billing, and other income sources.

• Implement and monitor internal controls to safeguard club assets.

• Ensure timely bank reconciliations and cash management practices.

Risk Management & Compliance

• Protect Club's Assets through strong Internal Control policies and procedures

• Ensure the club complies with all financial regulations and tax obligations.

• Conduct internal audits and work with external auditors.

• Implement risk management policies and ensure proper insurance coverage.

Capital Management & Investments

• Oversee capital expenditure planning and funding.

• Manage capital improvement projects and related financing.

• Optimize the club's investment portfolio for growth and security.

Technology & Systems Management

• Manage financial software systems.

• Ensure data integrity and cybersecurity within financial operations.

• Oversee the use of financial software systems (Clubessential, Beanworks etc.)

• Ensure financial data security and proper system backups.

Team Leadership & Development

• Lead and develop the finance and accounting team.

• Foster a culture of financial accountability and transparency.

• Provide training on financial best practices across departments.

• Supervise and train accounting staff, ensuring adherence to best practices.

• Work closely with department heads to ensure proper financial procedures across club operations.

Governance & Ethics

• Uphold ethical financial practices and club governance policies.

• Serve as a financial advisor for board committees (e.g., finance, audit).

• Ensure compliance with federal, state, and local tax laws.

• Prepare for and manage external audits and reviews.

• Maintain records for tax filings, including payroll taxes, sales taxes, and property taxes.

Education, Experience, Knowledge:

• Bachelor's degree in Accounting, Finance, or a related field; CPA or MBA preferred.

• Minimum of 7-10 years of progressive experience in finance or accounting, with at least 3-5 years in a leadership role.

• Experience in the hospitality or private club industry is highly preferred.

• Strong knowledge of GAAP and financial reporting principles.

• Proficiency in financial software and advanced Excel skills.

• Excellent analytical, problem-solving, and organizational skills. Strong

communication and interpersonal skills, with the ability to effectively present financial information to diverse audiences.

• High level of integrity and ethical conduct.

• Benefits: The Grasslands Club offers a competitive salary and comprehensive benefits package, including health insurance, retirement plan, and club privileges.

Our team needs you!

If this sounds like the right job for you, don't wait - apply today to join our team. We look forward to hearing from you!

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