Director of Space Management Facilities, Planning, and Management at University of Tennessee

DescriptionThe Director of Space Management provides oversight and management of all campus space planning inventory management space assignments and utilization efforts.ResponsibilitiesLeads FPM (Facilities Planning and Management) efforts to classify and process all new space requestsServes as primary point of contact for Academic Affairs Enrollment Management all Colleges Academic units and other campus units as necessaryDirects efforts to validate the needs of driving space requests identifies potential solutions and presents a menu of options as appropriateManages the planning of space assignments for all campus moves particularly those required to accommodate renovations or support departmental moves and communicates with affected unitsDevelops or adapts space guidelines procedures policies and governance models for adoption as campus standardsConvenes a space governance group that helps validate the reasonableness and priority of incoming space requests which includes potential validation of accreditation requirements reallocating space based on utilization data etc.Manages the preparation of communications presentations and documentation concerning space management for executive-level UTC administration including the Chancellor Provost and the Executive Leadership TeamCoordinates the assessment of space needs and provides recommendations for both permanent and temporary space assignments and changes in conjunction with the appropriate space management committee and other campus partnersProvides recommendations to improve space use efficiencyDevelops and maintains space management benchmark and metric dashboards for publication within the UTC communityDirects the coordination of all aspects of central and department-scheduled instructional space inventory which includes working with Academic Affairs OPEIR the Registrar and Enrollment Management to address gaps in classroom capacityUtilizes enrollment and research growth projections to anticipate necessary adjustments and manage strategicallyMonitors and reports on centrally scheduled instructional space capacity based on code compliance and class scheduling and identify any discrepanciesOversees annual audits of all spaces to verify space classification physical attributes occupant assignment furnishings seat counts use and other pertinent dataCoordinates the collection and maintenance of building and space physical attributes as needed to support facility management needsMonitors and reports the disposition of vacated spaceReports space changes as required to maintain accurate single-line floor plansOversees the management of the campus-wide building and rooms database and the annual UT System Schedule D and Schedule F reporting as needed for the annual funding cycleIn coordination with campus partners researches and applies THEC Space Allocation Guidelines Federal Facilities Inventory and Classification Manual (FICM) Federal Classification of Instructional Programs (CIP) standards Council for Educational Facility Planners International (CEFPI) and other industry standards and benchmarks to determine space classifications utilization efficiencies and square footage standardsOrganizes the collection and maintenance of accurate square footage occupant capacity space type use/occupant data egress information (number of exits distance) and room numbers as required for system-wide databases and mandated reports (DASH Planon THEC etc.)Leads UTCs effort regarding annual UT System mandated campus-wide space surveyServes as the primary point of contact for the campus and UT System regarding the annual surveyInterfaces with and updates the UT System Office and databases as neededReads and intimately understands all associated documentationMaintains informal campus documentation as neededWorks with emergency management and room use scheduler(s) to ensure that information within Banner EMS or other room scheduling software is coordinated and synced with the campus space database(s)Prepares space classification and utilization data as necessary to support the annual Capital SubmittalEstablishes and communicates room numbering methodology in conformance with UT System and architectural standardsAssigns and maintains room numbers to ensure consistency within databases locksmith records and physical room signageThe ideal candidate will possess the following:Thorough knowledge of space management planning and analysisBroad knowledge of software applications (word processing spreadsheet database scheduling CMMS and CAD/Revit/BIM)Knowledge of space management occupancy planning departmental moves and leasing within an institutional or campus environmentKnowledge of energy auditing and managementKnowledge of operation and optimization of a CMMS platformExcellent interpersonal communication (written and verbal) skills and management abilitiesDemonstrated presentation skillsAdvanced ability for data analysis and reportingDetail-oriented and highly organizedAbility to manage changing priorities and deadline-driven workDemonstrated ability to balance competing priorities diplomaticallySustainability initiativesSupervisory/management trainingExtensive experience applying knowledge of building life safety and fire codes to manage space and plan occupancyManagement of space inventory and planning of departmental moves to support multi-million-dollar construction and renovation projectsThe review of applications will begin August 11 2025and will continue until the position is filled.QualificationsMinimum: Requires a bachelors degree in architecture interior design management communications or related degree; six (6) years of substantial experience in space management occupancy planning or facilities planning which includes three (3) years of oversight/management responsibilities in a facilities organization (or equivalent entity) responsible for space management workplace planning and space utilization; or an equivalent combination of education training and experience. A valid drivers license is required.Preferred: Two (2) years of experience in a leadership role within a facilities organization (or equivalent entity) of more than 50 employees and annual expenditures exceeding $5 million; space management leadership role within a higher education institution or large corporate setting or similarly scaled institutional environment; and active membership and participation in industry organizations is preferred.Required Experience:Director Key Skills Category Management,Athletics,Customer,ABAP,Hydraulics,ITI Employment Type : Full-Time Experience: years Vacancy: 1