Educational Micro-Credentialing Assistant - Department of Psychiatry at InsideHigherEd

Educational Micro-Credentialing Assistant - Department of PsychiatryJob No: 538037Work Type: Full TimeLocation: Main Campus (Gainesville, FL)Categories: Health Care Administration/SupportDepartment: 29120000 - MD-PSYCHIATRYJob Description Classification Title: Educational Micro-credentialing AssistantJob Description: The Educational Assistant/Micro-Credentialing Assistant will support the development, implementation, and delivery of autism-related micro-credential programs funded through Florida Senate Bill 112. This role is integral to the Department of Psychiatry's efforts to expand professional learning opportunities for educators and childcare providers across Florida, in collaboration with the UF Center for Autism and Neurodevelopment (UF CAN). Academic Support: Coordinate course scheduling and related activities using university systems to enable student registration. Update courses in the Learning Management System (Canvas) each semester. Perform quality assurance checks on course materials and procedures. Update UF Course Catalogs as needed. Assist faculty and instructors with setting up Canvas shells, updating class webpages, and gathering syllabi. Manage tasks related to student enrollment, from application through program completion. Oversee course registration, coordinate elective offerings, and monitor student progress and milestone completion. Coordinate the approval process for new online programs and courses. Serve as a liaison between faculty and university resources. Disseminate university-wide program information to faculty and instructors. Ensure grade finalization and course evaluations are completed in accordance with UF timelines. Create and maintain Standard Operating Procedures (SOPs) for academic support tasks. Track and manage data for accreditation reporting and internal tracking. Maintain databases for current students and alumni. Administrative Support: Serve as a point of contact for SB112 grantees regarding program logistics, documentation, and deadlines. Coordinate communications between UF CAN and external sites or partners participating in SB112-funded activities. Maintain organized records of SB112-related correspondence, approvals, and deliverables. Assist in compiling documentation for audits, and compliance reviews. Schedule and coordinate meetings, webinars, and site visits related to SB112 activities. Prepare agendas, take meeting minutes, and follow up on action items. Assist in gathering and formatting data for SB112 progress reports and financial summaries. Track submission deadlines and ensure timely delivery of required documentation. Support the Administrative Specialist II and Research Administration Manager in processing and tracking SB112 grant disbursements. Verify documentation from approved grantees and ensure completeness before routing for payment. Help monitor grantee compliance with SB112 program requirements by tracking milestones and deliverables. Maintain checklists and logs to support internal reviews and external audits. Update internal databases and spreadsheets related to SB112 participants, funding status, and program metrics. Ensure data accuracy for reporting and accreditation purposes Administrative support to CAN (Center for Autism and Neurodevelopment) Assist with preparation of materials for meetings as needed. Maintain membership records and update contact information as needed. Coordinate with the Fiscal and Research Administration Manager to ensure proper funding and documentation. Expected Salary: $19-$22 hourly; commensurate with education and experience.Benefits and Compensation As one of the nation's top public research university, the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your family's financial, educational, and health needs. Eligibility varies by position and FTE. Comprehensive insurance plans including medical, dental, vision, and prescription coverage Flexible spending accounts, employee wellness program, and employee assistance program Financial security via our life and long-term disability insurance, accident and illness insurance Plan for your future with retirement savings and investment options that grow with you Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break, Time to recover - 8 weeks of paid parental and medical leave Enjoy discounts for on and off-campus activities and services Required Qualifications: High school diploma or equivalent and four years of relevant experience.Preferred: Experience with academic program coordination or student services in a higher education setting. Familiarity with University of Florida systems such as Canvas, myUFL, and Course Catalog tools. Knowledge of grant-funded program administration, including tracking milestones and disbursements. Strong organizational skills and attention to detail in managing data, records, and communications. Proficiency in Microsoft Office Suite and other administrative tools (e.g., Zoom, Outlook, Excel). Excellent written and verbal communication skills for interacting with faculty, students, and external partners. Ability to manage multiple tasks and deadlines in a fast-paced, collaborative environment. About the University of Florida (UF), Department of PsychiatryThe Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers, labs, and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment), a very active inpatient service, psychiatry collaborative program for primary care practitioners, school consultation program, and community consultation services. The Department of Psychiatry spans services across adult, addiction, and child/adolescent specializations, including a freestanding psychiatric hospital, a large consult liaison service at the main UF Shands Hospital, the Florida Recovery Center operated by our Addiction Division, and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).ABOUT GAINESVILLE The City of Gainesville holds many distinctions. Located in the northern part of Florida, Gainesville is home to the state's largest and oldest university (UF), and is one of the state's centers of education, innovation, healthcare, arts & culture, sports, and more. You can find the city routinely listed as one of the best college towns, best places to live, and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville , Visit Gainesville. Special Instructions to Applicants: Interested applicants should submit the following items as part of the online application: Cover letter that states applicant's interest in the position and qualification relative to the credentials listed above. Curriculum Vitae Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant's work, potential in the field, and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time-limited position. This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.Health Assessment Required: No Applications Close: 23 December 2025To apply, visit https://explore.jobs.ufl.edu/en-us/job/538037Our Commitment:The University of Florida is an Equal Employment Opportunity Employer.Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.Copyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-d1b88ceb92c9bf44b1aa0d44e5a533fd