Event Coordinator at Oklahoma State University

CampusOSU-StillwaterContact Name & EmailNatalie Noles Work ScheduleMonday through Friday 8:00-5:00pm with occasional evenings and weekendsAppointment LengthRegular Continuous/Until Further NoticeHiring Range$43800 - $54900Special Instructions to ApplicantsPlease submit resume and cover letter.About this PositionPrimary Point of Contact:Serve as the main liaison for clients vendors and venue staff before during and after events.Comprehensive Event Planning:Oversee all aspects of event planning including:Budgeting and contract negotiationSite selection and venue coordinationTransportation and lodging arrangementsFood and beverage planningAudio/visual requirements and setupEvent décor and on-site logisticsCreative Event Development:Design unique event themes and create detailed timelines to ensure seamless execution.Floor Plan & Layout Management:Develop precise floor plans layouts and diagrams for efficient setup and breakdown.On-Site Event Execution:Lead event day operations resolve issues proactively and ensure smooth execution.Catering & F&B Coordination:Work closely with catering teams to develop menus and oversee food and beverage service.Vendor Selection & Management:Identify negotiate and coordinate with external vendors such as photographers florists entertainers and rental companies.Guest & Speaker Coordination:Arrange travel and accommodations for incoming guests and speakers.Financial Oversight:Manage invoicing and billing for all event-related expenses.Post-Event Analysis:Prepare reports detailing event success challenges and areas for improvement.Industry Awareness & Process Improvement:Stay up to date on industry trends and best practices proactively identifying opportunities to enhance event planning processes.Required QualificationsHigh School/GED (degree must be conferred on or before agreed upon start date)Three years related work experience coordinating events preferably corporate events. Post-secondary education may substitute for experience. Proven ability to manage multiple projects simultaneously and meet deadlines. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Proficient in Microsoft Word Publisher Excel and PowerPoint with aptitude to learn new software and systems. Flexibility to travel as needed for events.Preferred QualificationsBachelors Event Management Hospitality MarketingRequired Experience:IC Key Skills Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 43800 - 54900