Event Coordinator at WRA Architects

Full-timeDescriptionAbout usWRA Architects is a Texas and Oklahoma based Architectural Design firm with deep expertise on PreK-12 and Higher Education Facilities as well as municipal facilities. Our goal is to be the leader in building communities where people flourish. We provide opportunities for Architects and Interior Designers to develop under the guidance of our knowledgeable and experienced staff.Why WRAWe are a Great place to work our Clients are Raving Fans and we Love to Design! With over 70 years of experience our core purpose is to positively influence peoples lives through design. We believe in building an inclusive diverse firm where different talents cultures and generations come together driving the innovation needed for the next great idea. We have an outstanding benefits package and optional work-from-home Fridays.About the roleThis is a full-time position responsible for the detailing coordination organization and execution of events trade shows conferences and client engagement. The coordinator should be proactive and a positive team player with excellent organizational skills. The coordinator is responsible for supporting the Marketing Manager with all tasks and scheduling related to internal and external events.Essential Duties and Responsibilities:Ability to commit to a flexible work schedule. Hours will vary and will include mornings evenings and some weekendsAssist the Marketing Managers and team members with the event planning process and implementation of internal and external eventsWork in conjunction with the Marketing Manager to coordinate event details and other needs for set-up such as tables furniture flooring signage and lightingArrange and confirm dinner reservations and hotel reservationsWork with the creative team to fulfill required brand marketing deliverables such as signs ads invites and other deliverablesCoordinate with team members in multiple office locations on event needs and schedulingOrganize event details and communicate efficiently with team members throughout the processMaintain an excellent working relationship with outside partners and vendorsCo-manage and organize the master calendars for all eventsEffectively communicate event logistics to team members and attendeesAssist with the implementation of new event opportunities and sponsorshipsSend out post-conference notes and communications to team members and with external vendorsCoordinate and assist with sponsorship contracts and paymentsAssist with the scheduling and planning for golf tournaments and client activitiesAssist in ensuring that all WRA brand guidelines are followed by vendors/clientsResponsible for administrative duties which are necessary to support the marketing departmentResponsible for working with clients to coordinate final details for eventsOther duties as assigned by the Marketing Managers and Directors of MarketingTravel as needed occasionally overnight and for multiple daysRequirementsQualifications:A Bachelors Degree; or at least three years experience in event coordination or in a role with related administrative duties can be substituted for the four-year degreeAbility to work in a fast-paced professional environment.Ability to provide outstanding customer service to our members.Excellent attention to detail and the ability to perform tasks with a high degree of accuracy.Exhibit excellent organizational abilities and regular effective communication with manager.Proficient computer skills (Microsoft Windows Microsoft Office Microsoft Teams and SharePoint).Interest in learning events process and executionAbility to build positive relationships with coworkers and external partners.Ability to be resourceful proactive and meet deadlines.Outstanding communication skills including writing and verbal presentations.Continuing Education/ Expertise/ LeadershipParticipate in seminars conventions & organizations relevant to Marketing (SMPS AMA TSPRA TASA/ TASB conventions AIA seminars) in order to stay up-to-date on the latest best practices and techniques.Event Coordinator will report to the Marketing Manager.The salary this website provides for this position may or may not be aligned with the salary that WRA Architects pays for this position. The salary WRA will offer will commensurate with experience.We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or protected veteran status.Required Experience:IC Key Skills Time Management,Marketing,Customer Service,Google Docs,Organizational skills,Expense Management,Hospitality Experience,Upselling,Event Planning,Events Management,Event Marketing,Project Coordination Employment Type : Full-Time Experience: years Vacancy: 1