Event Marketing Specialist (Retail & Brand Activation) at Azaaki, LLC

Event Marketing Specialist (Retail & Brand Activation) Location: New York NY 10017 (Onsite Hybrid) - The exact days in the office can vary. There will be moments that we request weekend support from this individual; we will work to stay within their weekly hours. Duration: 3 Months with possible Extension Pay Rate: $35.71/hr. W2 All Inclusive Work Hours: 8:00am to 5:00pm Interview: Onsite/Virtual Required Years of Experience: 2 Years JOB SUMMARY: We are seeking a highly organized and proactive Event Marketing Specialist to support the execution of retail athlete and brand activation events for Oakley and Costa. This role requires someone who thrives in a fast-paced environment can manage multiple workflows simultaneously and supports both event logistics and marketing operations with precision and accountability. RESPONSIBILITIES: Event Execution Support Coordinate logistical details for NA events (shipping freight tracking timelines run-of-show updates). Manage vendor communication for installs tear-downs printing and on-site needs. Own asset ordering inventory tracking replenishment and post-event returns. Build and maintain event checklists packing lists and production trackers. Support athlete travel logistics (flights hotels per diem coordination) when required. Handle credential requests approval forms insurance certs and compliance submissions. Manage on-site support tasks: setup breakdown booth upkeep product display refresh badge pickup etc. Process all invoices POs coding and budget tracking for events. Administrative and Operational Backbone Event calendars timelines and deliverables organized and up to date. Manage cross-functional updates: event status shipping statuses asset delivery confirmations. Maintain tracking docs for events seeding print and account needs. QA all deliverables before routing to partners. Own recurring weekly housekeeping tasks your team doesn t have time to think about. Event Marketing Support Execute asset delivery: cropping resizing uploading and distribution to retail partners. Maintain the asset hub and link library so partners always have accurate current materials. Track partner requests and status updates escalating only when needed. Support production of in-store print materials (quotes print orders specs approvals). Update sell-in support decks one-pagers and product sheets with new product or imagery. Pull basic reports (sell-through snapshots placement logs activation recaps). Coordinate retail window installs refreshes and in-store event support with vendors and stores. REQUIRED EXPERIENCE & MINIMUM QUALIFICATIONS Proven experience supporting events or marketing operations in a fast-paced environment. Strong project management fundamentals: timelines logistics vendors tracking documents. High reliability and accountability delivers on deadlines without hand-holding. Clear communication skills with ability to manage multiple partners and vendors. Proficiency with basic tools: Excel/Sheets PowerPoint shipping platforms asset management systems. PREFERRED ATTRIBUTES Comfortable on-site at events: problem-solving quick decision-making polished in front of partners. Eye for detail and quality control on assets print materials and displays. Experience with creative routing production timelines and light design adjustments (cropping/resizing). Ability to anticipate needs and self-prioritize staying ahead of the team. CANDIDATE SELF-ASSESSMENT SKILL MATRIX (Candidate to self-score on a scale of 1 Beginner to 10 Expert) Skill Category Required/Preferred Self Rating (1 10) Years of Experience Notes/Examples Event Coordination & Logistics Required Vendor & Supplier Management Required Marketing Operations Support Required Project Management (Timelines Calendar Tracking) Required Asset Management (uploading organization) Required Budgeting / Purchase Orders / Invoice Processing Preferred Microsoft Excel / Google Sheets Required PowerPoint / Deck Editing Required Light Creative (cropping resizing file handling) Preferred Retail Display / Window Install / Event On-Site Support Preferred Communication & Stakeholder Management Required Ability to Work Independently and Meet Deadlines Required Key Skills Digital Marketing,Marketing,Google Analytics,Pardot,HTML5,MailChimp,Marketing Automation,Salesforce Marketing Cloud,HubSpot,Responsys,Email Marketing,Social Media Management Employment Type : Full Time Experience: years Vacancy: 1