Events Assistant Temporary Position at University of Miami

Current Employees:If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position please review this tip sheet.The Events Assistant helps event staff with planning and hosting meetings conferences and other events in the assigned department. Specifically the Events Assistant assumes responsibility for making location food transportation and presentation arrangements.CORE JOB FUNCTIONS1. Receives and finalizes contracts and assists with collection of event deposits and payments.2. Performs basic office administrative functions and responds to customer questions and inquiries.3. Sets-up breaks-down and transports event equipment.4. Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout.5. Maintains guest lists and updated contacts.6. Sustains relationships with external vendors.7. Anticipates all support presentation materials and technology requirements and makes appropriate arrangements.8. Adheres to University and unit-level policies and procedures and safeguards University assets.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.MINIMUM QUALIFICATIONSEducation:High School Diploma or equivalent/relevant experience certification or licenseExperience:Minimum 1 year of relevant experience required. Any relevant education certifications and/or work experience may be considered. Knowledge Skills and Abilities:Learning Agility: Ability to learn new procedures technologies and protocols and adapt to changing priorities and work demands.Teamwork: Ability to work collaboratively with others and contribute to a team environment.Technical Proficiency: Skilled in using office software technology and relevant computer applications.Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.The University of Miami is recognized as one of the nations premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20000 faculty and staff the University is committed to excellence and guided by a mission to positively impact the lives of students patients and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values the University community works together to build an environment defined by purpose collaboration and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:Temporary Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type : Full-Time Experience: years Vacancy: 1