Events & Community Operations Coordinator at Hale Akua Garden Farm

Events & Community Operations Coordinator

Sunrise Center is seeking an organized, proactive, people-oriented team member to help coordinate events, support presenters, engage our community, and assist with day-to-day operations.

Responsibilities

Event Coordination

• Coordinate logistics for workshops, classes, speakers, concerts, and special events
• Communicate with presenters, facilitators, and guest speakers
• Manage event registration and attendee communications
• Assist with event setup and onsite operations
• Help ensure a positive experience for presenters and participants
• Support event follow-up and reporting
• Coordinate event details and communications with partner organizations, including Hale Akua Garden Farm and related Maui programs when applicable

Community & Administrative Support

• Respond to participant inquiries by phone and email
• Maintain registration databases and participant records
• Track event attendance, registrations, and payments
• Coordinate registration, payment, and reporting processes with bookkeeping and administrative support personnel
• Assist with scheduling and calendar management
• Prepare meeting notes and action items
• Help maintain organized digital files and systems

Marketing & Outreach Support

• Assist with email campaigns and newsletters
• Update website event listings
• Coordinate social media posts and event promotion
• Help increase attendance and community engagement
• Support outreach to presenters, partners, and community organizations

Qualifications

Excellent written and verbal communication skills

Strong organizational and project management abilities

Ability to manage multiple projects and deadlines

Strong attention to detail

Ability to work independently and as part of a team

Comfortable learning new software and systems

Preferred Experience

Event coordination

Administrative support

Community engagement

Customer service

Marketing or social media management

Excellent communication and relationship-building skills

Constant Contact, Mailchimp, Canva, Google Workspace, Microsoft Office, or similar platforms

Personal Qualities

Warm, professional, and dependable

Self-motivated and resourceful

Organized and detail-oriented

Adaptable and flexible

Positive and collaborative

Interested in personal growth, wellness, education, spirituality, or community building

Position Details

Part-time (2025 hours per week)

Some evening and weekend event support required

Opportunity for growth and increased responsibility

Ability to support programs in Marin and coordinate with events and partners in Maui when needed

Marin County preferred