Executive Admin at PrideStaff

PrideStaff is looking for an experienced Executive Admin for a well-known manufacturing company in Escalon, CA! 

Job Description: 

Are you a highly organized professional who thrives in a fast-paced environment where no two days are the same? Do you enjoy managing executive priorities, coordinating high-level meetings, handling confidential information, and keeping operations running seamlessly?

PrideStaff is looking for an exceptional Executive Assistant to support our CEO. This is more than an administrative role, t's an opportunity to become a trusted partner, working closely with executive leadership, the Board of Directors, legal counsel, and key stakeholders across the organization.

If you're proactive, detail-oriented, and enjoy solving problems before they arise, we'd love to meet you.

What You'll Do: 

As the Executive Assistant, you'll play a vital role in supporting the CEO and ensuring executive operations run efficiently. Responsibilities include:

• Manage the CEO's calendar, travel arrangements, meetings, and executive correspondence.
• Prepare, review, and proofread presentations, reports, and executive communications.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a professional point of contact for board members, employees, customers, vendors, and other business partners.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Assist with legal and corporate administration, including maintaining corporate records and supporting communications with attorneys, consultants, and vendors.
• Proofread legal documents and organize legal files, pleadings, and discovery materials.
• Coordinate executive meetings, company events, luncheons, and employee celebrations.
• Manage special projects and executive initiatives while tracking deadlines and deliverables.
• Recommend process improvements that enhance efficiency and organization.
• Provide backup support for company phones, employee call-ins, voicemail greetings, and mail distribution as needed.

What We're Looking For: 

The ideal candidate is:

• Exceptionally organized with outstanding attention to detail.
• Able to prioritize multiple projects and changing deadlines.
• A strong written and verbal communicator.
• Professional, polished, and comfortable interacting with executives and board members.
• Skilled at maintaining confidentiality and handling sensitive information.
• Proactive, resourceful, and able to work independently with minimal direction.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Qualifications: 

Skills/Requirements:

- Strong customer service orientation with excellent interpersonal skills.
- Exceptional proofreading abilities to ensure accuracy in written communications.
- Experience in project coordination to support various initiatives effectively.
- Familiarity with file management systems and clerical duties.
- Bachelor’s degree ( from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience.
- Must be at least 18 years old and able to show proof of eligibility to work in the . 
- Must be willing to submit to a pre-employment drug screening and background check 

Pay Range varies depending on experience: $22/HR-$29/HR. 

For further consideration, please call our office at 209-577-3663

Compensation / Pay Rate (Up to): $22.00 - $29.00 Per Hour