Executive Administrative Assistant at Zebra

Executive Administrative Assistant

Remote Work: Hybrid

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges.

Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about locally and globally.

Come make an impact every day at Zebra.

This role requires hybrid work (3 days in office/week) in the Lincolnshire, IL office.

Responsibilities:

• Coordinates meetings by developing and managing a strategic calendar operating model, using sound judgment in managing complex calendars and potential conflicts for E-Staff members and Senior Vice Presidents
• Arranges and coordinates highly complex international travel reservations and itineraries
• Interacts with personnel at all organizational levels to coordinate activities, gather information, and prepare reports, exerting proactive influence across the organization to ensure alignment and timeliness
• Assembles materials for Board of Director and Committee meetings
• Documents and finalizes meeting minutes
• Handles highly confidential documents
• Interfaces with vendors, 3rd party contractual service providers, investors, members of the Board of Directors and customers
• Provides training and coaching for other administrative employees
• Identifies, initiates and implements improvements of work processes and the department
• Displays considerable judgment, initiative and political sensitivity

Qualifications:

Required Qualifications:

• HS diploma or GED required
• 6+ years of experience with 3+ years of experience supporting executive level roles

Preferred Qualifications:

• Strategic Mindset: Ability to think ahead, understand business priorities, and strategically manage the executive's time and focus
• Proactive and Forward-Thinking: A "get it done" attitude with a proven ability to anticipate needs, take initiative, and operate with a sense of urgency
• Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
• Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

Possible travel 1-2 weeks per quarter

Zebra is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [email protected].

Salary: USD 76600.00 - USD 115000.00 Yearly

Salary offered will vary depending on your location, job-related skills, knowledge, and experience. Additionally, all Zebra roles are eligible for cash incentive programs.