Executive Assistant at Agile Global Solutions

Executive Assistant Contract Duration: 1 year with extension On-site role minimum 4 days a week in the office Interviews will be over Zoom Basic Purpose: The Administrative Assistant is an integral part of North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You'll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment. Primary Responsibilities: • Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed) • Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed • Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials • Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current • Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests • Support internal business initiatives and help produce polished, high-quality documents and presentations • Assist the team with onboarding and offboarding activities for employees • Process invoices and create funding requests using internal platforms • Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture • Support ad hoc projects and provide backup coverage for other administrative assistants, as needed • Other duties may be assigned to meet the business needs