Executive Assistant at Alliance for Decision Education

WHO WE AREThe Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with the mission of improving lives by empowering students with essential skills and dispositions for making better decisions. Founded in 2014 and backed by experts in decision science business and educationincluding several Nobel laureatesthe Alliance believes that better decisions lead to better lives and a better society. As a field builder the Alliance partners with teachers academic and business leaders families and community members to raise awareness and lead the growing call to have Decision Education taught in schools nationwide. The Alliance is committed to an inclusive supportive and collaborative culture. Our diverse team comprises educators researchers subject matter experts and other professionals who are dedicated to our mission. We are proud to be an Equal Opportunity Employer.WHAT WE OFFERThe Alliance offers a comprehensive total rewards package inclusive of competitive compensation:Annual Salary:$45000$60000 per year commensurate with experience and qualifications*Benefits:Medical dental and vision insurance (100% employer paid)Basic life insurance and AD&D (100% employer paid)Long-term disability insurance (100% employer paid)Employee Assistance Program401(k) retirement plan with up to a 5% employer matchFlexible Spending Accounts (healthcare and dependent care)Up to 20 days of Paid Time Off per calendar year (prorated the first year based on your hire date)Unlimited paid sick timePaid holidays including major federal holidaysProfessional development opportunitiesHybrid work schedulePaid lunch stipend while working on-site*Salary range is a good faith estimate and may vary based on qualifications and experience. Benefits are subject to change at the organizations discretion.Job OverviewThe role of the Executive Assistant encompasses providing day-to-day support to the Executive Office. This position entails managing a range of administrative tasks and projects within the department to ensure smooth scheduling communication and coordination for the Executive Office. This role plays a critical part in advancing the Alliances mission by ensuring seamless operations within the Executive Office enabling leadership to focus on empowering students with essential decision-making skills.The Executive Assistant will report to the Organizational Project Manager (OPM) as a member of the Executive Office. The primary role will involve directly supporting the Executive Office members including the Executive Director (ED) and Chief Operating Officer (COO).Location and ScheduleThis position is a full-time role requiring an 8-hour day and a 40-hour work week. It is an exempt position under the FLSA meaning it is not eligible for overtime pay. The Executive Assistant will follow a hybrid work schedule requiring on-site presence at our Bala Cynwyd PA office on Tuesdays and Wednesdays with flexibility to work remotely or in-office on other days. Occasional additional on-site days may be required for meetings or special projects with advance notice provided.Job ResponsibilitiesAdministrativeProactively manage schedule and optimize calendars for the Executive Office to ensure efficiency; support the Executive Office by tracking deadlines assisting with follow-ups and managing information flowAssist in organizing meetings preparing agendas and documents monitoring action items and gathering and transcribing notes and follow-ups from meetingsMaintain accurate and timely data entry in organizational systems to support efficient operations and reportingProcess reimbursementsThese responsibilities may change or expand over time consistent with the organizations needs and initiatives.Communication and CoordinationServe as a key point of contact for internal and external stakeholders ensuring professional and timely communication on behalf of the Executive OfficeStreamline cross-departmental communications to enhance collaboration and ensure alignment on organizational prioritiesProvide administrative support for communications with the Board of Directors and external contacts such as organizing travelAssist in arranging travel arrangements for the Executive Office which includes booking flights arranging accommodations and creating detailed itinerariesMaintain confidentiality in all areas of responsibilityThese duties may change or expand over time consistent with the organizations needs and initiatives.Job QualificationsMinimum Requirements13 years of experience in an administrative role preferably supporting one or more executive-level staffHigh school diploma or equivalent requiredProficiency in Google Workspace and Microsoft Office requiredPreferred RequirementsAssociates or bachelors degree in business administration communications or a related field preferredFamiliarity with virtual meeting platforms (e.g. Zoom Microsoft Teams)Proficiency in Salesforce and project management tools preferredAbility to ensure that sensitive information is handled cautiously and that confidentiality is maintained in all forms of communication and documentationAbility to diligently prioritize and manage multiple tasks and projects concurrently ensuring their timely and accurate completionAbility to work independently and within a team environmentDetail-oriented and able to handle a fast-paced work environmentAbility to work efficiently with a high level of independence and initiative self-motivatedAttributes and CharacteristicsHighly collaborative styleStrong critical thinking skillsDemonstrates strong discretion when scheduling and/or interacting with stakeholdersA positive and proactive attitude coupled with a willingness to roll up your sleeves and tackle any task with enthusiasmStrong communication skills with internal and external stakeholders both written and verbalDemonstrates sound judgment professionalism and the highest standards of ethical conductResults-oriented able to pivot effectively between projects while remaining focused on priorities and goalsPositive presence in the office; team builderAbility and willingness to adapt be flexible learn and seek answersResponsible diligent and conscientious with outstanding organizational skillsComply with all company policies and proceduresUnderstand and demonstrate safe work practices to ensure a safe work environmentEmbodies the Alliances core values and standards:Humanism: valuing others as human beingsRationality: thinking and skills to help answer What is true and What to doEducation: growth mindset; dedication to developing knowledge and skillsConscientiousness: diligent work ethic; professionalism; high-quality workInitiative: owners and founders mentality; leadership skillsMission Alignment: dedication to the organizations mission and goalsPHYSICAL AND ENVIRONMENTAL DEMANDSSitting: most of the time is spent sitting at a desk or workstationOccasional walking or standingOccasional lifting and carrying up to 10 lbs.Hand and finger dexterity: constant use of hands for tasks such as typing writing or handling small objectsVisual and auditory requirements: good vision and hearing are often necessary for tasks such as reading documents working on a computer or communicating with colleagues or external partiesThe position is based in the United States.* The posted salary range for this position reflects our good faith estimate of what ideal candidates for this position are likely to expect. We will tailor any offer based on the selected candidates relevant experience knowledge and skills as well as any other factors that may prove relevant. Salary and benefits mentioned may be revised at the discretion of the organization.The Alliance for Decision Education is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Employment at the Alliance for Decision Education is on an at-will basis. This means that the employee or the company can terminate the employment relationship at any time with or without cause or notice.Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 45000 - 60000