Executive Assistant at AmTrust Financial

Executive Assistant Job LocationsUS-NY-New YorkRequisition IDJR1005086CategoryUnderwritingPosition TypeRegular Full-TimeOverviewAmTrust Financial is seeking an Executive Assistant to support our EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.ResponsibilitiesCoordinate International and Domestic Travel and manage busy and complex schedules.Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservationsPrepare monthly expense reportsRegister Executive and Direct Reports for conferencesPowerPoint, Excel, and Word proficiencyStrong Organizational aptitudeManage all onboarding and new hire setup.High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)Preparation (printing, scanning, copying, binding) of meetingAd hoc research and clerical projects and assorted administrative tasksPerform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailingHandle requests for information and dataResolve administrative problems and inquiriesSchedule and coordinate meetings, appointments, and travel arrangements for managers or supervisorsPrepare agendas for meetings and prepare schedules (Prepare binders for conference events)Assist with incoming mail process as neededPeriodic expense report reviewsPeriodic Excel worksheets as they are assignedDaily briefings, go over highlights for each dayEnd of the day briefing - follow-up (checklist on projects and tasks, status update)Book personal appointments: I.E., Doctor/Dentist/Check-UpRun errands when neededMust be very familiar with Microsoft Teams/ Outlook CalendarAssist Direct Reports when neededOffice Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders.Greet incoming clients/guests. Then, escort them to designated conference rooms.Arrange dining reservations when needed.Confirm all appointments for the following day.Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting). QualificationsMust have extended experience working in a corporate environmentMust have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.Must be able to interact and communicate with individuals at all levels of the organization.Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.Must be very consistentMust be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients.Must adhere to office dress code and appearance. Education/Training/ExperienceBachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience. The expected salary range for this role is $24.00-$45.00/HR. Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations. #LI-GH1#LI-HYBRID#AmTrust What We OfferAmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off. AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities. AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.Connect With Us!Not ready to apply? Connect with us for general consideration.