Executive Assistant and Office Manager at MyJunior AI

About JuniorWere building cutting-edge LLM-powered tools to supercharge the investment research process for private market investors. Our clients include several of the worlds top 10 private equity and consulting firms and are responsible for investing billions of dollars annually. Were a profitable bootstrapped company with a growing team of 17 based in London and NYC.You can read more about the company mission & values here Role DescriptionWere hiring an Executive Assistant and Office Manager to support our CTO and keep our New York office running smoothly. Youll be the front-of-house heartbeat of the NYC office: shaping a welcoming organised workspace coordinating culture-building initiatives and ensuring day-to-day operations run seamlessly. At the same time youll be a trusted partner to the CTO - managing calendars and travel supporting communication and workflow and anticipating needs to keep priorities moving.This role is ideal for someone with 3 years of experience in workplace experience office coordination EA support or operations - ideally in consulting private equity or high-growth tech - who wants variety ownership and impact in a growing start-up.This is an in person role MondayFriday. ResponsibilitiesWorkplace Experience & Culture:Serving as the primary front-of-house contact offering warm concierge-level support to employees guests and vendorsCoordinating team lunches internal events socials and ad-hoc celebrationsAssisting with internal communications announcements and culture initiativesLooking for opportunities to elevate the workspace and overall employee experienceHelping with company offsitesExecutive Support:Managing the CTOs calendar with strong judgement and clear prioritisationCoordinating travel itineraries logistics and meeting preparationSupporting inbox organisation follow-ups and internal communicationsTracking action items deadlines and workflows across ongoing projectsActing as a reliable point of contact between the CTO and internal/external partnersAnticipating needs solving problems proactively and escalating when appropriateHandling confidential information with professionalism and discretionOffice Operations & Workplace Management:Overseeing day-to-day office operations to ensure the space is tidy functional and fully stockedManaging relationships with building management vendors and service providersCoordinating onboarding and offboarding: desk setup equipment office access and welcome materialsManaging inventory and ordering of supplies snacks equipment and general office essentialsCoordinating with building management maintenance security and external vendorsManaging mail deliveries and general office correspondence About YouWe are looking for someone who:Has 3 years of experience in EA office management workplace experience or operationsIs ultra-organised with exceptional attention to detail and the ability to manage shifting prioritiesIs highly responsive with strong judgement around scheduling prioritisation and time managementOperates with discretion maturity and high emotional intelligence especially when handling sensitive informationIs naturally proactive anticipating needs and solving problems before they ariseHas excellent written and verbal communication skills able to communicate confidently with executives teammates and external partnersIs tech-savvy and comfortable adopting new tools to streamline systems and boost efficiencyCares deeply about team culture and creating a warm enjoyable and productive workplaceIs based in New York fluent in English and has the right to work in the USBonus points if:Youve worked in consulting private equity finance or high-growth techYouve supported senior leaders or operated in fast-paced high-standards environments BenefitsAll the usual benefits (competitive pay healthcare gym etc)Plus some unusual benefits:International travel - opportunity to travel to and work from New York and London as well as company offsites (the last one was in Greece!)Office onsite chef-prepared mealsSignificant equity How to ApplyIf youre excited about building a high-performance environment and supporting leadership at the highest level wed love to hear from you. Email us at with your CV and a brief introduction. Please include:Your CVAnswers to the following questions:What are three ways an EA can materially improve the productivity of a CTO or technical leaderWhat does excellent operational support look like to youHow do you think about building culture in an early-stage start-upThis is a critical hire. Youll work closely with the CTO and US team becoming a trusted partner in helping the business operate smoothly and scale effectively. If youre highly organised proactive and enjoy creating an excellent environment for others to excel wed love to meet you. Required Experience:IC Key Skills Administration And Accounting,Patient Care,Data Entry,office supplies,General studies,Excel,Front Desk Reception,Scheduling,Front Office,Detail oriented,Organization skills,Telephoning skills,Administration And Secretarial,Office Management,Word Processing Employment Type : Full-Time Department / Functional Area: Operations Experience: years Vacancy: 1