Executive Assistant at Beacon Hill Staffing Group

Our client, a private investment firm in the biotech industry, is seeking an experienced Executive Assistant to support a Managing Director. This is a 6 month+ contract, offering $40-$45/hr, based on site in Boston with a hybrid schedule (3 days onsite). Hours are 8:30 AM-5:00 PM, with flexibility to work outside standard hours for meetings. Qualified and interested candidates are encouraged to apply today for immediate consideration. Job Responsibilities Provide high level executive support with proactive anticipation of needs Manage complex, multi time zone calendars with frequent last minute changes Coordinate extensive domestic and international travel, including detailed itineraries Schedule and support board meetings, investor meetings, and leadership sessions Assist with investor communications and preparation of materials Support deal related activities, including diligence and deal closings Maintain and manage highly confidential information and sensitive correspondence Liaise with portfolio companies, investors, and internal stakeholders Provide logistical and administrative support for board and investor meetings Assist with deal room coordination and documentation Manage expenses and reporting through expense management systems Candidate Qualifications 7+ years of Executive Assistant experience, including 3+ years supporting a Managing Director or equivalent Background in private biotech investing or a similar high stakes environment Proven experience managing heavy travel and rapidly changing schedules Strong familiarity with board meetings, investor communications, and diligence processes Advanced proficiency in Outlook, Excel, PowerPoint, Zoom, and expense tools Exceptional organization, judgment, and attention to detail Ability to maintain strict confidentiality Comfortable working in a fast paced, high expectation environment Flexible, responsive, and able to support needs outside standard business hours Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)