Executive Assistant at Cresco Labs

COMPANY OVERVIEWCresco Labs is one of the largest public vertically integrated multistate operators in the cannabis industry. Our portfolio of in-house cultivated and manufactured brands features some of the highest quality most awarded and most popular cannabis products in America. With dozens of locations nationwide our owned and operated Sunnyside dispensaries provide a welcoming positive judgement-free place to shop for anyone at any point on their cannabis journey.Founded in 2013 Cresco Labs mission is to normalize and professionalize cannabis through our passionate employees. As stewards of the cannabis industry our teams are constantly focused on supporting the needs of our fellow colleagues consumers customers and communities alike. With a focus on Social Equity and Educational Development our SEEDTM initiative ensures that our company reflects the communities in which we serve ensuring equal opportunity for all to have the knowledge and resources to work in and own businesses in cannabis.At Cresco Labs we aim to revolutionize and lead the nations cannabis industry with a focus on quality and consistency of product and to bring legitimacy to the industry with the highest level of integrity and professionalism.If youre interested in joining our mission click the below links to join our team today!MISSION STATEMENTAt Cresco we aim to lead the nations cannabis industry with a focus on regulatory compliance product consistency and customer satisfaction. Our operations bring legitimacy to the cannabis industry by acting with the highest level of integrity strictly adhering to regulations and promoting the clinical efficacy of cannabis. As Cresco grows we will operate with the same level of professionalism and precision in each new market we move in to.JOB SUMMARYCresco Labs is seeking an experienced reliable and task-oriented Executive Assistant to support our Senior Executive Team (CFO and CPO) at our Chicago Headquarters the role will be expected to be in the office 3-5 days a week depending on the executives schedule and can change weekly. The Executive Assistant will work directly for senior level executives and will help drive business decisions while maintaining professionalism and confidentiality. The ideal candidate is highly self-motivated passionate professional and capable of identifying and prioritizing needs in a fast-paced corporate environment.CORE JOB DUTIESManage leaders calendars with specific attention to detail includingBalancing and resolving conflicting priorities and managing complex scheduling working closely with leader on rescheduling or changes.Informing leader when meetings get moved or cancelled and/or checking with leader on how best to rescheduleFollowing up with individuals who have not accepted meeting invites well in advance to ensure all necessary participants are available.Anticipate meeting needs - conference rooms or virtual dial in whether meals/refreshments needed any necessary meeting equipment needed (dry erase board markers material printed etc.)Own every aspect of booking executive travel from start to end may also support extended leadership team when traveling together coordinate booking flights hotels car rentals or car service restaurant reservations etc. and provide detailed itinerary to ensure a smooth travel process. Watch travel plans closely for any delays/cancelations to make necessary changes if neededDrive productivity within the team by keeping senior executives on track with project deadlines or priorities and provide pro-active support to ensure they are prepared for all meetings and eventsCheck in with leaders each morning and throughout the day to provide reminders on key events (birthdays anniversaries) inform of the daily schedule and any changes anticipate executives needs and consistently check in if anything new/urgent has come up confirm any lunch orders.Provide advanced reminders on upcoming key events such as board meeting preparation travel company events team birthdays/anniversaries etc..Handle a high volume of confidential and sensitive information with professionalism and maintain professional discretion of all informationWhen requested accompany senior executives in meetings to set the agenda record notes send follow-ups and work with stakeholders on contentAct as a key resource for the senior executive/their team by independently seeking out answers to questions proactively taking initiative and leveraging network of resources to solve problems and proactively cascade knowledgeProofread and update electronic or paper documents in accordance with Crescos mission and branding. Maintain an organized system of paper and electronic documents for quick reference if needed by a senior executiveIn-office coverage 3-5 days a week for senior executive team and their leaders checking in with leaders receiving lunch orders greeting guests meeting and special event set upBack up coverage for other EAs as needed.Management and /submission of expenses using online Concur management toolAd hoc and overflow projects as necessary projects could support the direct senior executive team or larger organizational requestsREQUIRED EXPERIENCE EDUCATION AND SKILLS Bachelors Degree preferredMinimum of 4 years supporting C-level executivesAdvanced Microsoft Office skills with an emphasis on PowerPoint Excel Outlook calendar management and meeting minute takingProficiency with SAP Concur to book travel and process expensesStrong organizational project management and problem-solving skills with the impeccable ability to multi-task and collaborate must be able to think outside of the box for solutions with a sense of urgencyYou take pride in your work product and have a commitment of excellence to perform duties at the highest level possibleComfortable in a service focused role dedicated to meeting the expectations of the Senior Executives by maintaining effective relationships both internally and externally with partnersPrevious experience interfacing with and communicating effectively with all levels of an organization in a confident and professional manner understanding they are an extension of the senior leadershipExceptional interpersonal communication skills with a friendly and professional demeanorYou must have a strong business sense to decipher priorities and make sound judgments or provide feedback as neededBENEFITSCresco Labs is proud to offer eligible employees a robust offering of benefits including major medical dental and vision insurance a 401(K)-match program FSA/HSA programs LTD/STD options life insurance and AD&D. We also offer eligible employees paid holidays and paid time off. Other rewards may include annual discretionary bonuses stock options as well as participation in our employee discount program. Benefits eligibility for permanent positions may vary by full-time or part-time roles location or position.In accordance with any local and state compensation laws the compensation listed is the current estimated range for the position. Final offer details and future compensation may be determined by multiple factors including but not limited to geographic location market compensation data skills experience and other relevant factors. For questions about this please discuss with your recruiter during the interview process.Pay Range$85000 - $100000 USDADDITIONAL REQUIREMENTSMust be 21 years of age or older to applyMust comply with all legal or company regulations for working in the industryCresco Labs is an Equal Opportunity Employer and all applicants will be considered without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.California Consumer Privacy Act (CCPA) Notice to Applicants:Please read theCalifornia Employee Privacy Notice(CA Privacy Notice) regarding Sunnyside* and its affiliate Cresco Labs policies pertaining to the collection use and disclosure of personal information. This CA Privacy Notice supplements the information contained in theSunnyside* Privacy Policyand applies to California resident employees and job applicants. Applicants with disabilities may access this notice in an alternative format by contactingReporting a Scam:Cresco Labs is aware of fictitious employment offers being circulated from various sources. Many of these schemes consist of an alleged offer of employment with Cresco Labs with the intention of gaining personal information including payment and/or banking information. Be aware that fraudulent job offers and correspondence may appear legitimate: they may feature a Cresco Labs logo they may appear to originate from an official-looking email address or web site or they may be sent by individuals purporting to represent Cresco Labs or an entity which includes the word Cresco Labs in its name.Please note that Cresco Labsdoes notask for payment or personal banking information as a condition of employment. Any personal information is requested for payroll or state badging purposes only. Applications can be securely submitted through our careers pages.We are working diligently to block this from if an offer of employment looks too good to be true. Never divulge personal and banking information or send money if you are unsure of the authenticity of an email or other communication in the name of Cresco Labs.If you are in doubt please contact us atwith questions.Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 85000 - 100000