Executive Assistant at fairlife

fairlife LLC is a Chicago-based nutrition company that creates great-tasting nutrition-rich and dairy products to nourish consumers.With over $3B in annual retail sales fairlifes portfolio of delicious lactose-free real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes a sports nutrition drink to support post-workout recovery; fairlife nutrition plan a nutrition shake to support the journey to better health.A wholly owned subsidiary of The Coca-Cola company fairlife LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.To learn more about fairlife and its complete line of products please visit .Job PurposeThe Executive Assistant will provide high-level administrative support to fairlife LLCs Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination preparing reports and presentations handling information requests managing business-related event planning and coordination and performing a wide variety of other administrative functions. An ideal candidate is responsive thoughtful self-directed positive and can communicate effectively and efficiently.Key ResponsibilitiesServe as a trusted business partner managing time priorities and communication for the Chief Supply Chain Officer.Own calendar and meeting discipline: schedule confirm attendance and escalate when necessary to ensure participation.Coordinate logistics for meetings events and offsites (virtual and in-person) including catering A/V and travel arrangements.Prepare and edit presentations reports and executive communications with precision and professionalism.Anticipate needs and act independently to resolve issues before they arise.Maintain strong follow-up routines with internal teams and external stakeholders.Partner with other Executive Assistants to align calendars and support cross-functional projects.Manage expense reports and ad hoc projects with accuracy and timeliness.Build trust quickly with new stakeholders and maintain open communication.Identify opportunities to streamline processes and improve efficiency.What Success Looks LikeAgile communicator who confidently engages with senior leaders and pushes through conflict.Attention to detail in scheduling documentation and follow-up.Proactive relationship builder who anticipates needs.Ability to project manage executive priorities ensuring meetings happen and decisions move forward.QualificationsBachelors degree preferred or equivalent experience.5 years supporting top level executives in fast-paced high-growth environments.Strong project management skills with experience coordinating complex events and initiatives.Advanced proficiency in Microsoft Office (Outlook PowerPoint Excel).Exceptional organizational skills and ability to manage multiple priorities under pressure.High level of discretion professionalism and judgment.Comfortable holding others accountable and influencing outcomes with tact.Flexible and adaptable to changing priorities and work styles.Ability to work primarily onsite with occasional travel.Preferred AttributesFearless communicator who thrives in dynamic environments.Skilled at anticipating needs and solving problems independently.Positive resourceful and committed to building team culture.position location: Chicago ILreports to: Chief Supply Chain Officertravel requirements: up to 20%exempt/nonexempt: exempt*Base pay offered may vary depending on geography job-related knowledge skills and experience. A full range of medical financial and/or other benefits dependent on the position is offered.Base pay range:$90000 - $110000 USDfairlife LLC is an equal opportunity employer. We do not discriminate on the basis ofrace color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.In addition to its nondiscrimination commitment the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us please email.For Recruitment AgenciesAt fairlife we manage the majority of our hiring internally through our dedicated Talent Acquisition team which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.As our recruitment is primarily handled in-house we work only occasionally with external agencies and only those on our existing pre-approved vendor list. At this time we are not reviewing or expanding that list.Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such fairlife will not assume responsibility for any placement fees associated with these submissions.Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 90000 - 110000