Executive Assistant & Finance Coordinator at Incredible People Resources Ltd.

Our client is looking for a reliable detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment high accuracy and the ability to handle confidential information while keeping the office running efficiently.If you excel at organization accuracy and multitaskingand you can confidently support both executive and finance functionsthis role is a strong match.What you will do:Executive SupportManage the Presidents calendar meetings travel arrangements and communicationsPrepare presentations reports correspondence and executive documentationCoordinate office activities vendor interactions and internal eventsFinance & Accounting SupportPerform daily and weekly data entry in accounting systemsComplete monthly bank and credit card reconciliationsPrepare Accounts Receivable (AR) and Accounts Payable (AP) reportsProcess bank payments ACH transfers and credit card paymentsAssist with budgets financial tracking and expense reportingMaintain accurate financial records and ensure timely follow-up on outstanding itemsGeneral Administrative SupportMaintain online filing systems document control and office organizationUphold confidentiality and ensure compliance with company policiesPerform additional tasks as assignedRequirementsRequired Education & ExperienceAssociate degree required (Business Accounting Finance or related field)Bachelors degree preferredMinimum 3 years of experience supporting executives or handling finance/administrative dutiesDemonstrated experience with AR AP reconciliations and payment processingProficiency in Microsoft Office Suite; accounting software experience preferredExcellent communication organization and time-management skillsWhat Were Looking ForHigh level of professionalism and discretionStrong accuracy and attention to detailAbility to manage multiple priorities independentlyComfortable working in a small office with broad responsibilitiesConfident handling sensitive financial informationBenefitsWhy Join our clientDirect partnership with the PresidentOpportunity to shape and improve administrative and finance processesExposure to regional operations including opportunities to travelStable well-established technology companyProfessional supportive work environmentBenefits: Health Insurance Paid Time Off Rewards and Recognition programs Professional Development opportunities etc.Required Skills:Minimum 3 years of experience supporting executives or handling finance/administrative duties Demonstrated experience with AR AP reconciliations and payment processing Proficiency in Microsoft Office Suite; accounting software experience preferred Excellent communication organization and time-management skills What Were Looking For High level of professionalism and discretion Strong accuracy and attention to detail Ability to manage multiple priorities independently Comfortable working in a small office with broad responsibilities Confident handling sensitive financial information Required Education:Associate degree required (Business Accounting Finance or related field) Bachelors degree preferred Key Skills Office Manager Experience,Presentation Skills,Accounts Receivable,Dentrix,Organizational skills,Ellucian,QuickBooks,Accounting,Dental Receptionist,Dental Office Experience,Financial Management,Bookkeeping Employment Type : Full Time Experience: years Vacancy: 1 Hourly Salary Salary: 28 - 31