Executive Assistant at Global Relay

Who we are:For over 20 years Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving surveillance eDiscovery and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms giving them greater visibility and control over their information and ensuring compliance with stringent regulations.Though we offer competitive compensation and benefits and all the other perks one would expect from an established company we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. Its a place where you can genuinely make an impact and be recognized for it.We believe great businesses thrive on diversity inclusion and the contributions of all employees. To that end we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other completely free of barriers.Your roleAs an Executive Assistant at Global Relay you will play a key role in supporting our commercial leadership team with a dual focus on the EVP of Americas Sales and the Head of Global Presales. This position is pivotal in keeping operations running smoothly and ensuring that two of our most critical functions Sales and Presales operate with focus efficiency and impact.You will manage a variety of administrative scheduling logistical and operational tasks while serving as a trusted partner to senior leadership. Your work will directly contribute to business goals and strategy helping executives drive Global Relays continued growth.Your responsibilitiesExecutive & Administrative SupportHandle essential day-to-day administrative tasks including organizing files managing invoices expenses and communicationsAct as a liaison between senior executives (including C-suite directors and VPs) and staff members ensuring effective flow of communication and requestsMaintain confidentiality and discretion in handling sensitive informationScheduling & CoordinationManage complex calendars resolve conflicting priorities and optimize executives time managementCoordinate domestic and international travel logistics including flights accommodations and documentationOrganize and prepare agendas for meetings record minutes track action items and follow through on deliverablesOperational & Project SupportPartner closely with Finance Marketing Sales and other teams to ensure smooth operationsSupport preparation of executive-level presentations reports and documents that are professional compelling and aligned with company goalsConduct research analyze data and prepare summaries and insights to aid executive decision-makingAssist in planning and executing key events such as customer briefings sales kickoffs and marketing initiativesTake on project management responsibilities for specific initiatives across Sales and PresalesAbout youMinimum of 2 years proven experience in an administrative or executive assistant role (experience in B2B environment strongly preferred)Experience supporting senior management and C-suite executivesAdvanced proficiency in Microsoft Office (Excel Word Outlook PowerPoint); experience with Salesforce or CRM tools is an assetStrong written and verbal communication skills with exceptional attention to detailHighly organized with excellent time management able to manage multiple competing prioritiesProactive adaptable and thrive in a fast-paced high-growth environmentComfortable working independently as well as collaboratively across teams and functionsStrong problem-solving skills critical thinking and professional demeanorCompensation:Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise skills education and professional background.The range below reflects the expected annual base salary which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy culture and values. We aim to foster an inspiring work environment and support employees work-life rhythms. We provide a comprehensive health benefits program including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days which increase based on tenure. Other benefits include paid sick days maternity/parental leave enhanced program commuter benefits corporate bonuses and a 401(k)-retirement plan with company contribution matching.For employees based at our New York office we provide additional perks and amenities to enhance your work experience including a subsidized meal program courtesy of our in-house culinary team!Base salary range$70000$90000 USDWhat you can expect:At Global Relay theres no ceiling to what you can achieve. Its the land of opportunity for the energetic the intelligent the driven. Youll receive the mentoring coaching and support you need to reach your career goals. Youll be part of a culture that breeds creativity and rewards perseverance and hard work. And youll be working alongside smart talented individuals from diverse backgrounds with complementary knowledge and skills.Global Relay is an equal-opportunity employer committed to diversity equity and inclusion.We seek to ensure reasonable adjustments accommodations and personal time are tailored to meet the unique needs of every individual.To learn more about our business culture and community involvement visit .Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full Time Experience: years Vacancy: 1