Executive Assistant at John H. Carter Website

Essential DutiesExecutive SupportProvide high-level administrative assistance to the President including scheduling calendar management travel arrangements and expense reporting.Review prepare and process expense reports for the President and Metairie office credit card through Concur.Coordinate and manage correspondence including email monitoring internal announcements and customer inquiries directed to executive offices.Supervise assigned administrative staff ensuring schedules workloads and time sheets are accurately maintained.Communication & Information ManagementMonitor and distribute incoming company emails and website inquiries to appropriate departments ensuring timely responses.Respond to and assign live chat requests from the company website.Draft proofread and distribute executive communications announcements and meeting materials.Maintain internal digital communication tools including bulletin boards digital signage and After Hours/TCC web pages.Meeting & Event CoordinationPlan and coordinate internal and external meetings including TCC meetings business reviews and committee gatherings.Schedule and organize company events such as luncheons training sessions and employee appreciation activities.Prepare presentation materials such as the monthly TCC Huddle Deck and compile meeting statistics and follow-up reports.Manage meeting room reservations and ensure necessary materials catering and equipment are arranged.Employee Engagement & RecognitionCoordinate employee recognition initiatives including monthly birthday and anniversary cards shareholder spotlight nominations and gift card distribution.Plan and execute annual employee events including the ESOP announcement and crawfish boil and holiday luncheons.Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team.Operations & ReportingMaintain and distribute daily and monthly sales reports by branch.Track and compile survey data employee feedback and departmental statistics for executive review.Support training coordination by scheduling sessions maintaining attendance records and distributing certificates.Assist with product recall safety and compliance notifications as directed by management.Manage onboarding communications for new Cardata drivers including database updates and welcome packets.Customer & Vendor RelationsCoordinate distribution of customer communications including price increase notifications surveys and product updates.Review and approve vendor invoices and purchases related to office supplies travel and special events.Emergency & After-Hours SupportMaintain weekly and annual scheduling for After Hours first/co-responders ensuring adequate coverage.Serve as primary point of contact for adjustments scheduling gaps and related communication needs.General Administrative SupportProvide backup coverage for front desk and switchboard operations as needed.Maintain confidential files documents and correspondence for the President and executive office.Perform additional administrative or special projects as assigned by the President.PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.If you wish to become an approved agency to assist us in our employment efforts please submit your request to Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1