Executive Assistant, Marketing & Communications at Figma

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figmas platform helps teams bring ideas to lifewhether youre brainstorming creating a prototype translating designs into code or iterating with AI. From idea to product Figma empowers teams to streamline workflows move faster and work together in real time from anywhere in the world. If youre excited to shape the future of design and collaboration join us!As Executive Assistant to the Chief Communications Officer and VP of Communications youll provide high-level administrative and strategic support to the MarCom (Marketing/Communications) leadership team. Youll manage complex calendars and inboxes coordinate leadership meetings track action items organize team communications and events and handle travel and expense approvals. Acting as a trusted partner youll help optimize time streamline processes and support operational planning across the organization. Youll also collaborate with the CMOs EA and cross-functional partners to drive alignment on key projects milestones and company events.This is a full time role in our San Francisco hub.What youll do at Figma:Provide direct support to our Chief Communications Officer our VP of Communications and the MarCom teamExpected support of CCO & VPs - Deepest level of support attending leadership meetings tracking agendas capturing action items and following up on progress heavy calendar management inbox management organizing all hands team-wide communications booking travel partnering with the CMOs EA etc.Act as the delegate for the CCO & VP signing off expenses PO approval and various other tooling as needed with careful attention to internal policyBe a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion operations and planningIdentify areas to optimize CCO & VPs time and make recommendations in regard to time management prioritization and business needsFind opportunities for process optimization throughout team and company processesPrepare and/or build content presentations and key documents for the CCO & VP using Figma toolsPartner with the CMOs EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings in-person leadership and full-team offsites including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects company achievements and internal eventsWed love to hear from you if you have:6 years of experience in a Senior Executive Assistant support rolePrevious experience supporting Marketing and or Communications teamsExperience working in a fast-paced environment and can adapt quickly to changing demandsStellar communication skills and can connect with a wide range of internal and external stakeholders in person virtually and over emailAbility to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around cornersWhile its not required its an added plus if you have:Interest in becoming an expert in our product and an affinity for FigmaSupported teams of 100 people bonus points for complex global teamsAt Figma one of our values is Grow as you go. We believe in hiring smart curious people who are excited to learn and develop their skills. If youre excited about this role but your past experience doesnt align perfectly with the points outlined in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.Pay Transparency DisclosureIf based in Figmas San Francisco or New York hub offices this role has the annual base salary range stated below.Job level and actual compensation will be decided based on factors including but not limited to individual qualifications objectively assessed during the interview process (including skills and prior relevant experience potential impact and scope of role) market demands and specific work location. The listed range is a guideline and the range for this role may be modified. For roles that are available to be filled remotely the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.Figma offers equity to employees as well a competitive package of additional benefits including health dental & vision retirement with company contribution parental leave & reproductive or family planning support mental health & wellness benefits generous PTO company recharge days a learning & development stipend a work from home stipend and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles. Figmas compensation and benefits are subject to change and may be modified in the future.Annual Base Salary Range (SF/NY Hub):$122000 - $260000 USDAt Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity/expression veteran status or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role participate in the interview process perform essential job functions and receive other benefits and privileges of employment. If you require accommodation please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job but successfully perform their job tasks to the same extent as people without disabilities.Examples of accommodations include but are not limited to:Holding interviews in an accessible locationEnabling closed captioning on video conferencingEnsuring all written communication be compatible with screen readersChanging the mode or format of interviewsTo ensure the integrity of our hiring process and facilitate a more personal connection we require all candidates keep their cameras on during video interviews. Additionally if hired you will be required to attend in person onboarding.By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figmas Candidate Privacy Notice.Required Experience:IC Key Skills Internal Control,Accounting And Auditing,Accounts Handling,General Services,Elevator,Brand Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 122000 - 260000