Executive Assistant Ohio Commission for the U.S. Semiquincentennial at Ohio History Connection

Position: Executive Assistant Ohio Commission for the U.S. SemiquincentennialLocation: Huntington Center (Columbus OH)Status: Full time temporary (expected duration: through June 2027)Salary: $48000 - 60000 per yearBenefits: Full Benefits including medical dental vision insurance paid time off and holiday public retirement pension Special Notes: Employees of the Ohio Commission for the U.S. Semiquincentennial are considered employees of Ohio History Connection. Positions with the Commission are temporary through December 2026 when the commission will complete its main operations. About the Commission:The Ohio Commission for the U.S. Semiquincentennial (also referred to as America 250-Ohio) was formed through the Ohio Revised Code: Section 149.309 and announced on March 1 2022 on Ohios Statehood Day by Governor Mike DeWine. The (29) member commission is charged with preparing the state to participate in the United States of Americas 250th anniversary which culminates on July 4 2026.For more information click on: Get to Know America 250-OhioDuring this multi-year commemoration Ohioans from our local communities in all 88 counties will be the spotlight of the impact that has/is/will be made on our nations story. From the many Firsts that came from Ohio (i.e. Aviation Universities/Colleges National Organizations) to the sacred stories of our residents and the unique areas of the state that continues to evolve the rich content of our state will be an opportunity for all people to connect and see themselves in Ohios well as the story of our nation. Position Summary:The Executive Assistant role is a unique opportunity to support and directly contribute to the commissions successful implementation of Ohios plans to commemorate the U.S.s 250th Anniversary in 2026. This person will spend half their time working closely with the Executive Director to manager their statewide schedule; prepare for upcoming meetings and presentations and process the highlights and action items from stakeholder meetings. The other part of the position will focus on a variety of tasks working the the Commissioners staff and others from around the state as each of our 88 counties begin preparing for their local plans for the USs 250th. Essential Functions:Manages typical office operations including clerical duties database management meeting preparation recordkeeping and processing of financial transactions/purchases mail processing and distribution etc.Maintains orderly and functioning office including implementation of standard procedures and processesOrders and maintains adequate office equipment and supplies. Assists with ordering marketing materials and ensures timely delivery from vendorsAddresses inquiries and responds to communication from internal and external stakeholders; creates general correspondence and memos as necessary or required for commission and Executive DirectorEstablishes and maintains archival system for storing both hard copy and electronic document for the commission following processes established by Ohio History ConnectionAssists with the administration of commission finances including creation and coordination of check requests processing and submitting invoice vouchers for approval and payment processing travel reimbursements reconciling monthly credit card statements and submitting receipts and other financial and accounting responsibilities per Ohio History Connection policy and proceduresMaintains and manages Executive Directors calendarGenerates reports charts graphics tables etc. as requestedSchedules and organizes events and activities including staff meetings travel registration for events and other commission activitiesCoordinates logistics for meetings collaborates on development and distribution of agendas and relevant materials; serves as liaison between staff meeting attendees etc. during events.Works on both recurring and non-recurring projects as assigned in a variety of disciplinesOther duties as assigned Required Education & Experience:5 - 7 years of relevant project management and administrative experience - or - equivalent combination of relevant training and experience is required Desired Skills & ExperienceHigh level of proficiency in full Microsoft Office Suite particularly Word PowerPoint Excel and TeamsBasic proofreading and editing skills Required CompetenciesConsistently maintains awareness of factors that may cause shift to priorities or require adjustment to processesEngages colleagues in shared projectsRespects individual voices and perspectivesTakes ownership of collaborative processesSelf-directed and flexibleResourceful strategic problem-solving abilitySound judgement and the ability to make reasonable decisions in the absence of directionEffective organizational skillsIncredible attention to details important to relationships and strategyDiscrete and prudent in discerning confidentiality. To apply: Submit resume and cover letter through the Ohio History Connection at For questions or accommodations requests please email or call . Ohio History Connection is an equal opportunity employer.All prospective employees are required to undergo a fingerprint background check processed by the Ohio Bureau of Criminal Investigation & Identification (BCI) in accordance with the Volunteer Childrens Act. Additionally prospective employees will also submit to a drug test. Both will occur after the offer of employment is accepted. The results of the background check and drug test are not immediate disqualifiers to employment and are reviewed in accordance with Ohio History Connection policies and procedures. Inquiries must be directed to the Human Resources Director at or via email at Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Commission Experience: years Vacancy: 1 Monthly Salary Salary: 48000 - 60000