Executive Assistant (Pittsburgh) at Oxford Solutions

About the RoleWe are seeking a highly capable and polished Executive Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is proactive, resourceful, and skilled at handling a wide range of administrative and operational responsibilities with confidence and discretion. Experience in the staffing or professional services industry is highly desirable.Key ResponsibilitiesAct as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activitiesManage the President's calendarPrepare, edit, and proofread presentations, reports, proposals, and internal communicationsSupport client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materialsAssist in monitoring operational metrics and staffing performance reports, compile summaries for executive reviewCoordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-upHandle confidential and sensitive information with the utmost professionalismLiaise with internal teamsincluding operations, recruiting, sales, and financeto support companywide initiativesManage expense reports, approvals, vendor coordination, and administrative workflowsSupport special projects and company events as needed, helping the President drive organizational priorities forwardQualifications35+ years of experience supporting senior executives; experience in staffing, recruiting, or a service-based industry preferredExceptional organization, prioritization, and time-management skillsStrong written and verbal communication abilities, with a professional and polished communication styleHigh level of discretion, judgment, and ability to maintain confidentialityMastery of Microsoft Office Suite and/or Job Diva desired Ability to work in a fast-paced environment and adapt quickly to shifting prioritiesSelf-starter with a strong sense of ownership and commitment to follow-throughDemonstrated ability to collaborate effectively across departmentsWhat We OfferCompetitive compensation and benefits packageOpportunity to work closely with executive leadership in a growing staffing organizationA culture that values initiative, teamwork, and professional growthThe chance to play a meaningful role in the company's operational success