Executive Assistant at PuroClean Corporate

Responsive recruiterBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceRole OverviewWe are seeking a highly organized proactive and detail-oriented Executive Assistant to provide comprehensive administrative operational and strategic support to the executive leadership team. The ideal candidate excels in a fast-paced environment demonstrates exceptional judgment maintains strict confidentiality and anticipates needs to ensure the organization and its executives operate with maximum efficiency. This role also involves event coordination project management office operations and support for key company programs.Key ResponsibilitiesExecutive SupportManage complex executive calendars ensuring effective prioritization and conflict-free scheduling.Coordinate appointments with internal teams clients and external partners.Prepare detailed meeting agendas briefing materials reports and executive-level presentations.Attend meetings to record accurate minutes document decisions and track action items.Oversee all aspects of domestic and international executive travel including flights visas accommodations ground transportation itinerary creation and handling any changes refunds or credits.Prepare and submit expense reports with accuracy and timeliness.Serve as a trusted point of contact for executives ensuring clear communication and professional representation.Operational & Administrative ManagementOrganize and prioritize incoming communications including calls emails and requests.Maintain organized systems for documents confidential files and executive workspaces.Oversee general office operations including supply inventory and oversight vendor coordination workspace organization and FedEx shipping and supplies management.Manage and maintain storage areas and inventory systems.Oversee uniform inventory including issuing uniforms and assisting team members.Coordinate guest hospitality including arrangements for internal and external visitors.Prepare care packages floral arrangements and birthday acknowledgments for team members.Oversee maintenance scheduling and basic management of the PC Van.Project & Cross-Functional CollaborationAssist in managing special projects and company initiatives across departments.Coordinate tasks set deadlines track milestones and ensure timely completion.Collaborate closely with Marketing and other departments on materials presentations logos signage digital assets and creative needs.Conduct basic research compile data and support strategic planning efforts.Identify and address obstacles proactively recommending solutions to keep projects on track.Event & Program ManagementSupport the planning and execution of company events meetings conventions and executive programs.Organize logistics timelines communications and vendor coordination.Prepare event materials including presentations signage branding and messaging.Serve as an on-site event lead managing staff supporting attendees and ensuring smooth execution.Provide hospitality and support for executives and special guests.Manage or support key company programs and special events including:Presidents CirclePuroClean ClassicNLCOn the Move initiativesConduct post-event evaluations and provide recommendations for future improvement.Relationship ManagementBuild and maintain strong professional relationships with internal team members external partners vendors and stakeholders.Ensure a positive experience for guests executives and event attendees through proactive communication and high-quality service.QualificationsBachelors degree or equivalent work experience preferred.3-7 years of experience supporting senior executives preferably in a fast-paced or high-growth environment.Exceptional organizational and time-management skills.Strong written and verbal communication abilities.High degree of discretion professionalism and sound judgment.Proficiency with Microsoft Office Suite Google Workspace and related productivity tools.Advanced proficiency in Microsoft PowerPoint; ability to create professional polished presentations.Ability to multitask prioritize responsibilities and adapt to shifting demands.Strong problem-solving abilities and the ability to work independently.Must possess a valid passport and be able to travel internationally as needed.Key CompetenciesProactive and resourcefulHighly detail-oriented with strong accuracyProfessional judgment and confidentialityStrong interpersonal and relationship-building skillsAdaptability resilience and calm under pressureEvent and project management aptitudeStrong follow-through and accountabilityStrong hospitality skills with a service-oriented mindset We Build Careers - Steve White President and COO With over 300 locations across North America and Canada PuroClean is leading the industry in emergency property restoration services by helping families and businesses overcome the devastating setbacks caused by water fire mold biohazard and other conditions resulting in property damage. We operate with a servant-based leadership mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers communities and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. We are One Team All In Following The PuroClean Way in the spirit of Servant Leadership This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to PuroClean Corporate. Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1