Executive Assistant at Teton Auto Group

Teton Auto Group is committed to delivering an exceptional customer experience and providing high-quality vehicle services and accessories. We are seeking a motivated customer-focused Detail & Accessories Advisor to join our team and support our growing operation.Why Join Our TeamMedical Dental and Vision Insurance401(k) planPaid Time Off (Vacation and Sick Leave)Employee vehicle purchase programDiscounts on products and servicesCompetitive compensation and benefitsLong-term job securityGrowth opportunitiesProfessional development opportunitiesPaid trainingOpportunities to contribute to meaningful organization initiativesCollaborative and supportive work environmentJob Summary: The Executive Assistant is a mid-level role designed to support the Executive Team and General Managers through operational organization contract coordination administrative execution and culture alignment across our stores. This position serves as a central hub for information flow meeting coordination documentation accuracy and cross-department project support.This role strengthens consistency improves follow-through and ensures operational clarity across the group.1. Executive & Administrative SupportCalendar management meeting prep agendas and follow-up trackingExecutive meeting notes and action item accountabilityTravel coordination and event logisticsPreparation of presentations one-pagers and leadership communicationsSupport in prioritizing executive workflow and communication flow2. Operations CoordinationSupport operational projects across all rooftops and departmentsMaintain support staff recap sheets shared documentation and monthly reportingAssist with Strategic Initiative tracking and quarterly review materialsPrepare agendas supporting documents and post-meeting summaries for:Support Staff MeetingsManager MeetingsPartner/GM MeetingsAdvisory ReviewsMaintain organized digital systems shared drives naming conventions and version trackingAssist with SOP development (non-HR) operational guides training materials and formattingCoordinate internal roll-outs DMS-related projects and operational changesTrack deadlines deliverables and multi-department progress3. Contracts & Compliance Support Initial review of vendor contracts for clarity accuracy and alignmentIdentify missing terms or inconsistencies and route for proper approvalMaintain contract library renewal dates expirations and rate informationPrepare contract summaries or comparison sheets for executive decision-makingSupport document organization for audits and internal compliance needs4. Internal Culture Communication & AlignmentDraft and support internal communications meeting recaps and executive summariesSupport culture-building efforts within the organizationAssist with planning for leadership development events trainings and internal workshopsMaintain TAG branding standards across documents and presentationsServe as a culture carrier modeling professionalism clarity and consistency5. Foundational Support TasksDocument scanning filing and organizational upkeepMeeting room setup Zoom coordination technology checksPrepare packets binders labels and materials for meetings or trainingsLight data entry spreadsheet formatting and document prepMonitor basic supplies and operational materials as neededQualifications and Skills:Highly organized proactive and detail-orientedStrong written communication skills and document masteryComfortable reviewing contracts; paralegal background is a plusPositive team-first mindset with high confidentialityPrevious administrative assistant experienceAccounting experience is a plus but not requiredSkilled with Microsoft Office Google Workspace and digital systemsOperates with humility follow-through and Teton Auto Group-level professionalismStrong ability to manage multiple priorities and deadlines in a fast-paced environmentExceptional attention to accuracy consistency and version control across documentsComfortable supporting cross-department communication and coordinating with multiple leadership levelsExperience preparing agendas summaries and structured documentation preferredAbility to maintain professionalism and discretion when handling sensitive informationStrong critical thinking and problem-solving skills especially when navigating incomplete informationComfort with learning new systems and adapting to evolving processes and technology toolsTeton Auto Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications merit and business needs. We do not discriminate on the basis of race color religion creed sex gender identity or expression sexual orientation national origin age disability veteran status marital status genetic information or any other status protected under applicable federal and state law.Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1