Executive Assistant to CEO at Sano Specialty Care

Job DescriptionJob DescriptionPOSITION SUMMARY The Executive Assistant (EA) to the Chief Executive Officer (CEO) provides high-level administrative and organizational support to ensure the CEO can effectively lead executive initiatives across the practice. This role helps manage daily priorities, coordinates complex schedules, and supports internal initiatives. This role is critical in maintaining smooth workflow, supporting cross-department coordination, and enhancing organizational efficiency in a fast-paced orthopedic healthcare environment. The EA serves as a trusted partner to the CEO, executing day-to-day administrative responsibilities while also assisting with strategic and operational tasks, including communication management, meeting preparation, data organization, and follow-through on organizational priorities. PRIMARY RESPONSIBILITY Executive Support Manage an active and often changing calendar for the CEO, prioritizing requests and rescheduling as needed.Coordinate meetings, leadership huddles, physician calendars, and cross-functional work sessions.Prepare agendas, meeting minutes, presentation slides, and follow-up action lists.Organize travel arrangements when needed (physician leadership meetings, conferences, operations-related site visits).Maintain organized digital systems for documents, contracts, and communication.Operational & Administrative Support Assist the CEO with tracking priorities, deadlines, and deliverables across clinical, administrative, and operational teams.Support implementation of new workflows, policies, or technological tools within the practice.Prepare executive correspondence, reports, and written communications.Coordinate projects related to compliance updates, patient experience initiatives, or location expansions.Communication & Coordination Serve as a liaison between the executive team and department leaders, physicians, external partners, and vendors.Draft polished internal communications, update leadership on project status, and ensure timely follow-through.Maintain strong, professional relationships with department heads, physician leadership, and external partners.Ensure sensitive information is handled with strict confidentiality.EDUCATION & QUALIFICATIONS Bachelor’s degree preferred; equivalent experience considered.3+ years of experience supporting senior leadership; healthcare or orthopedic practice experience preferred.Exceptional organization, prioritization, and multitasking abilities.Strong written and verbal communication skills.High level of professionalism, discretion, and judgment.Ability to work in a fast-paced environment with shifting priorities.Proficiency with Microsoft Office and EMR familiarity is a plus.EQUAL OPPORTUNITY STATEMENT Sano is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. Sano is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.