Executive Assistant to CEO (Temporary) at Notable

Notable is the leading healthcare AI platform for transforming workforce productivity. Health systems hospitals and payers use Notable to improve healthcare quality close gaps in patient care drive member enrollment and patient acquisition retention and reimbursement scaling growth without hiring more staff.We are on a mission to improve the lives of patients staff and clinicians - to improve healthcare for humanity. This isnt just a lofty goal - its something were achieving every single day. When you join Notable you become part of a force actively transforming healthcare. Our aim to impact 100 million patients isnt just a number; its a commitment to creating meaningful change on a massive scale.Therefore our culture is purposeful in pursuit of this mission. We believe our culture gives each person the opportunity to do the best work of their lives work with the best teammates and have fun achieving great things together.Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition retention and reimbursement scaling growth without hiring more staff. We dont just make software.We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nations healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount and at Notable you will get to work with other talented people who aim to set a new standard for innovation in healthcare.Role Summary: We are seeking a dynamic Interim Executive Assistant to provide comprehensive support to our CEO during a temporary maternity leave coverage period. The ideal candidate excels in a fast-paced environment demonstrates exceptional organizational abilities and possesses strong business acumen. This role requires someone who can anticipate needs manage complex calendars and serve as a trusted partner to our CEO while maintaining the highest level of professionalism and confidentiality.Key Responsibilities: Executive SupportProvide dedicated administrative support to the CEO managing daily operations and prioritiesCoordinate complex calendar management including scheduling meetings resolving conflicts and ensuring the CEO is properly prepared for each engagementHandle sensitive information and communications with discretion and professionalismArrange domestic and international travel including comprehensive itineraries accommodations and necessary documentationDraft and edit correspondence presentations and other business documentsFacilitate effective communication between the CEO and internal/external stakeholdersOffice ManagementSupport office operations and maintenance ensuring a professional work environmentCoordinate office supplies vendors and service providersSupport onboarding processes for new executive team membersProject ManagementLead and coordinate special projects as assigned by the CEOTrack project milestones and ensure timely completion of deliverablesPrepare and distribute meeting minutes and follow up on action itemsAssist in the preparation of board meetings and executive presentationsManage expense reports and budget tracking for executive leadershipRequired Qualifications:3 years of experience as an Executive Assistant (5 years preferred) including experience supporting CEO and C-suite executivesExceptional organizational skills with demonstrated ability to manage competing prioritiesAdvanced proficiency in Google WorkspaceOutstanding written and verbal communication skillsProblem-solving mindset with strong attention to detailAbility to maintain strict confidentiality and exercise discretionWhat Were Looking For:Excellent judgment and decision-making capabilitiesStrong interpersonal skills and professional demeanorProactive approach to anticipating needs and resolving issuesFlexibility to adapt to changing priorities and deadlinesAbility to work independently and as part of a teamOccasional early morning or evening availability requiredIn-office and event support requiredOccasional travel may be requiredComfort working in a fast-paced environment managing multiple concurrent projectsImportant NotesThis is a temporary position created to provide coverage during the CEOs executive assistants maternity leave. The position will conclude upon the CEOs executive assistants return from leave. This role offers an excellent opportunity for an experienced executive assistant to make an immediate impact and demonstrate capabilities that could lead to other opportunities at Notable.We value in-person collaboration and connection. For Bay Areabased employees this role requires being in our San Mateo office at least three days a week. For remote employees occasional travel to headquarters is expected for company-wide events and onsite gatherings.Beware of job scam fraudsters! Our recruiters use @ email addresses exclusively. We do not conduct interviews via text or instant message to purchase equipment through us or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer please report it as potential job fraud to law enforcement and contact us here.Required Experience:IC Key Skills Anti Money Laundering,Design Engineering,Lounge,Information Management,Deputy Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 60 - 70