Executive Assistant to the President at Iowa State University

Position Title:Executive Assistant to the PresidentJob Group:Professional & ScientificRequired Minimum Qualifications:Bachelors degree and 5 years of related experiencePreferred Qualifications:Proficiencyin Microsoft Office Suite and calendar management/scheduling.Experience supporting C-suite/senior administrators in a complex organization.Demonstrated experience managingprojects.Experience in higher education environments.Experience with committee support document management and interoffice collaboration.Job Description:SummaryJoin us at Iowa State University! The Office of the President is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of our team. This forward-facing role will support the 17th president of Iowa State in fostering meaningful relationships within the Presidents Office and help ensure smooth open communication across the Presidents Cabinet and support position will serve as a main contact with the Iowa Board of Regentsstaff.Were seeking someone who is collaborative hands-on in their project management approach and committed to fostering a positive and supportive work environment. Additionally were looking for an independent thinker with strong scheduling skills sound judgment and the ability to delegate effectivelysomeone who can prepare materials coordinate event logistics and bring a consistently positive mindset. Exceptional executive-level support experience particularly in fast-paced and dynamic environments will be essential for success in this role.At Iowa Stateyoulldiscover a community that truly valuescollaborationand innovation. We seek a colleague who is organized resourceful and always ready to lend a helping hand. If you enjoy finding creative solutionsmaintainingconfidentiality and making others feel valuedyoullfeel right at home in our office. We look forward to welcoming someone who will help make Iowa State an even more vibrant place to work and learn.Key ResponsibilitiesProvide confidential executive and administrative support to the President including managing communications scheduling and preparing materials for meetings presentations and events.Screen and triage email and print mail prioritize correspondence and draft communications for the Presidents review and signature.Oversee document retention andmaintainrecordsin accordance withuniversity policies.Plan and execute arrangements for meetings with senior leadership committees andspecial events including those hostedforthe Iowa Board of Regents.Arrange domestic and international travel for the President.Collaborate with university offices and external organizations to ensure seamless travel and eventlogistics.Hire train and supervise studentemployees;coordinate coverage and support staff meetings.Level Guidelines Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISUs mission and department or work unit goals Applies senior-level professional knowledge and expertise to work requiring greater latitude Solves moderately complex problems and regularly exercises judgment to determine appropriate action Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices Responds to complicated inquiries provides training and provides direction to lower-level staff May provide supervision for one to two other staff (i.e. leads a small work team) May lead projects for which well-defined practices and procedures may not exist Provides guidance to studentsCandidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.This posting will be open until filled. However to receive full consideration please apply before January 1 2026.Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full timePay Grade:PS810Application Instructions:To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process please email or call or Toll Free: 1-.Why Choose ISUIowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation holiday and sick time and leave plans Onsite childcare (Ames Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing programOriginal Posting Date:December 9 2025Posting Close Date:Job Requisition Number:R18250Required Experience:IC Key Skills Anti Money Laundering,ABAP,Jms,Learning Development,HR Marketing,Arbitration Employment Type : Full-Time Experience: years Vacancy: 1