Executive Office Administrator at Abbey Glass

Office AdministratorAbbey Glass | Atlanta, GA (Avalon/Buckhead) | Part-TimeAbout Abbey GlassAbbey Glass is a luxury fashion brand specializing in special occasion attire for life's most memorable moments. With boutiques in Atlanta's Avalon and Buckhead neighborhoods, a growing wholesale presence, and strategic big box partnerships, we're building something extraordinary in the luxury retail space. We're a lean, ambitious team moving fast—and we need someone who thrives in that environment.The RoleWe're looking for a sharp, resourceful Office Administrator who can seamlessly handle the behind-the-scenes operations that keep our business running smoothly. This isn't your typical admin role—you'll be the operational glue supporting everything from financial operations to executive scheduling, working directly with leadership in a fast-paced luxury retail environment.This is perfect for someone who wants meaningful responsibility without the grind of a full-time schedule, values variety in their day-to-day, and gets genuine satisfaction from making things work.What You'll DoFinancial Operations: Manage accounts payable/receivable, process vendor payments, review transactions in QuickBooks Online, and maintain organized financial recordsExpense Management: Process and audit expense reports, ensure policy compliance, track spending patterns, and maintain documentation for all business expensesExecutive Support: Own calendar management and scheduling for leadership, anticipating conflicts and optimizing timeOffice Management: Keep our Atlanta office running smoothly—supplies, vendor coordination, mail, and whatever else needs attentionProject Support: Jump into ad hoc projects across the business, from event coordination to operational initiatives (no two weeks look the same)Communication Hub: Serve as a reliable point of contact for vendors, partners, and team membersWhat We're Looking ForMust-Haves:Proven experience with QuickBooks Online basic functionsStrong experience with bill pay —you understand how money flows through a businessExperience with expense reporting systems and conducting expense auditsExceptional organizational skills and attention to detail (nothing slips through the cracks)Expert-level calendar management abilities—you can play Tetris with schedulesA positive, can-do attitude and genuine pride in supporting others' successAbility to toggle seamlessly between $10 tasks and $10,000 decisionsBased in Atlanta and able to work on-site as neededNice-to-Haves:Experience in retail, fashion, or startup environmentsFamiliarity with e-commerce or multi-location operationsBasic knowledge of inventory or merchandising systemsComfort with ambiguity and changing prioritiesWhat Makes You Successful HereYou don't need to be told twice. You're proactive, resourceful, and figure things out. You communicate clearly and know when to escalate versus when to solve. You treat the business like it's your own—because in a small team, that mindset makes all the difference. You bring energy and optimism, even when things get hectic.The DetailsSchedule: Part-time, flexible hours (approximately 20-25 hours/week)Location: On-site in Atlanta, at our office on Ottley DriveCompensation: Competitive hourly rate based on experienceStart Date: ASAPWhy Abbey Glass?Work directly with leadership at a growing luxury brand. Make a real impact in a company where your contributions are visible and valued. Be part of a team that's building something special in Atlanta's fashion scene. Flexibility to balance this role with other commitments.To ApplySend your resume and a brief note (3-4 sentences) telling us why you'd be great at this role to [email protected]. Bonus points if you share an example of a time you solved a problem nobody asked you to solve.Abbey Glass is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Range from $25-$30/hr