Executive Secretary at Datrose

Executive SecretaryOur client is seeking an Executive Secretary for a temporary position (W2 Only) in NY NYThis is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.Position Details:Duration: 8 MonthsHours: M-F 37.5 hrs per weekPay: $28-$37 Per/Hr depending on experienceWhat to Expect:Job Description and Required Services:-Provideavaluablesourceofnewperspectivesandpotentialoptimizationsuggestionsforimprovingtherecruitment process.-Focusonimplementingsuggestionsthatarebothpracticalandlikelytodeliversignificantimprovements.-Createaclearplanforimplementingthechosensuggestionincludingtimelinesandresponsibilities.-Conductinterviewsfortemporaryemployees.-Coordinateinterviewsforpotentialhires.-AssistwiththerecruitmentandonboardingofnewemployeesbysubmittingalltechnicalrequeststoITandorderingnecessary equipment such as desk phones laptops and nameplates for new hires.- sending correspondence uploading documents to RMS completing appointment forms and other tasks.-;identifyandaddressperformanceissues;communicateperformanceissuesto supervisees with reports that provide feedback; develop performance improvement plans as needed.-SupervisemailreviewsortinganddistributiontotheassignedAssistantAttorneyGeneral(AAG).-.-ServeasBureauspointofcontactfortheagencyformajorprojectsorotheragency-widecommunications.-Requestcourtreporter/videographerusingVeritext.-Coordinatetranslationandinterpretationservices.-Reportallserviceissuesforsix(6).-ServeasthepointpersonforthereceiptanddistributionofClassActionFairnessAct(CAFA)noticesLaborLawSection215 notices and other notices sent by the public to the Labor Bureau.-Coordinateroomreservationsformeetingsandsubpoenahearings.-Ensurethatallvisitorsareaddedtothesecuritylistforofficeclearance.-CommunicatewiththepublicandotherpartsofOAGtoresolveissueswithmailorcourtdocuments.-MaintainandupdateBureauSharePointwhichincludes:postingcalendarsAODsorganizationchartsdirectoryandLabor Bureau Press releases.-CreateandmodifydocumentsusingMicrosoftOfficeAdobeProandotherprograms.-PostLaborBureauAODstoofficespublicwebsiteandsharedfolder.-Managenon-competeintakesandentertheinformationintoNYMatters.-.-ProvideadministrativesupporttoBureauChiefandDeputyBureauChiefsuchasschedulingmeetings(examplesincludebut are not limited to) i.e. new employee interviews & subpoena hearings.-Prepareagendasformeetings.-Ensurethatsupervisorsareremindedofthedeadlinesforperformanceevaluationsforcompetitiveemployees.-SchedulealltravelarrangementsforBureauChiefDeputyBureauChiefSectionChiefsAAGsandadministrativestaff.-UtilizeSFSwebsitetosubmittravelreceiptsandotherdocumentsforapprovalandreimbursementoftravelcards.-CoordinateofficeequipmentandadministrativeneedswithITandAdministration.-Communicateadministrative/buildingissueswithNYCAdminOp.--ArchivingandfilingclosedcasefilesandWCcases.-AttendmeetingswiththeAdminBureaucontacts.-CoordinatewiththeOfficeAssistanttoordersuppliesfromthewarehousetomaintainanadequateinventory.-Deliverandcollecttime-sensitiveitemsfromtheprintshopwhilemanagingtheattorneysofficemailroomandother departments within the Office of the Attorney General (OAG).-Preparecoverlettersfaxcoversheetsandenvelopesformailingattorneycorrespondence.-Draftofficepoliciesandproceduresforthehandlinganddistributionofmailandfaxes.Qualifications for Success:Preferred Education: Technical Degree/Certificate ProgramDatrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other non-merit based factors.Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas. Key Skills Typing,Clerical Experience,Microsoft Publisher,Microsoft Word,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Transcription,Filing,Administrative Experience,Word Processing Employment Type : Contract Experience: years Vacancy: 1 Monthly Salary Salary: 28 - 37