Facilities and Purchasing Coordinator at North Central Mental Health Services, Inc.

Job DescriptionJob DescriptionNorth Central is seeking a highly organized and motivated Facilities & Purchasing Coordinator to join our team. This full-time, on-site position plays a vital role in ensuring our operations run efficiently by assisting with the management of purchasing functions, addressing facility needs, licensing and credentialing, and supporting day-to-day administrative and operational tasks.The Facilities & Purchasing Coordinator will be responsible for procurement activities, vendor relations, facility operations, licensing and credentialing document distribution, and inventory while providing essential support to organizational functions. This role ensures that supplies, equipment, and facility needs are addressed promptly and efficiently to maintain a safe, functional, and well-supported work environment and in line with company policies and procedures. This position reports directly to the Director of Human Resources and Administrative Services.Essential Duties & ResponsibilitiesPurchasing & ProcurementCoordinate and execute purchasing activities for supplies, equipment, and servicesMaintain compliant and cost-effective procurement practicesMonitor inventory levels and reorder supplies as neededObtain quotes, compare pricing, and negotiate with vendors to ensure the best valueProcess purchase orders, track deliveries, and reconcile invoices with FinanceFacilities & OperationsServe as the primary contact for facility-related needs, maintenance requests, and repairsCoordinate with contractors, service providers, and property managementCoordinate and participate in routine inspections of facility areas to ensure safety and complianceSupport office relocations, furniture setup, equipment installations, and workspace needsAssist with security systems, building access, and key distributionMaintain cleanliness, organization, and readiness of common areas and meeting spacesAdministrative & Organizational SupportMaintain detailed records of purchasing activities, assets, warranties, service agreements, and licensing and credentialing records.Assist with fleet management, ensuring vehicles are maintained, serviced, and compliantSupport event setup, logistics coordination, and supply orderingCollaborate with internal departments to identify and resolve operational needs as necessaryParticipate in safety committee, planning, emergency preparedness, and safety policy updatesRequired QualificationsBachelor’s degree (Business Administration, Supply Chain, Facilities Management, or related field preferred)Valid driver’s license with fewer than four (4) points on driving recordMinimum of two years of experience in purchasing, facilities coordination, office management, or a related field preferredStrong communication and interpersonal skillsProficiency with Microsoft Office Suite, emphasis on Excel and Access.Ability to lift up to 40 pounds and perform light physical tasks related to facility operationsWork Schedule & CompensationFull-time, Monday–Friday, 8:00 a.m.–5:00 p.m.On-site position$25/hour; $52,000 annually.Work Environment: This role requires on-site presence and regular interaction with staff, vendors, and facility personnel. The position may occasionally require travel between organizational locations and provide hands-on support for equipment, supplies, or facility needs.Comprehensive Benefits Package:Fast & Easy Digital Onboarding – Get started quicklySupportive & Collaborative Team EnvironmentAdvanced Case Manager Training – Expand your skillsElectronic Medical Records (EMR) System – Stay organized & efficientMedical, Dental & Vision Insurance – Comprehensive coverage for your well-beingEmployer-Paid Life Insurance & Disability Coverage – Peace of mind for you and your family401(k) with Employer Match & Roth Options – Secure your financial futureGenerous Paid Time Off – Vacation, sick leave, and personal daysMileage Reimbursement – Drive worry-free, reimbursement at the Federal rateFree Parking – No extra commuting costsFederal Student Loan Forgiveness Program Participation – Save on student debtCareer Growth & Credentialing Supervision – Licensed advancement opportunitiesReferral Bonuses – Get rewarded for bringing great people to the teamAccredited by CARF International – Work with an award-winning organization50+ Years of Service in Franklin County – Join a trusted non-profitBackground and reference checks will be conducted. Individuals are not considered applicants until they have completed an application and completed an on-site interview. Completing the application does not guarantee employment. In accordance with North Central's Drug-Free Workplace Policy, pre-employment drug testing will be administered. EOE/AAIND123 HPPowered by ExactHire:188633