Facilities Coordinator at Beacon Hill Staffing Group, LLC

Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted. Work in partnership with the Workplace Experience (WE) team to help create the best workplace in the world. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner. The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace. Responsibilities: Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events Contribute to a customer-focused workplace environment aligned with company values and principles Continuously identify opportunities to improve service delivery and customer experience Collaborate effectively with internal teams and external vendors to deliver high-quality service Perform minor repairs and routine equipment maintenance (e.g., patching, painting, hardware repairs) Conduct routine daily inspections of assigned buildings and spaces Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown Facilities Operations: Perform general and detailed maintenance with appropriate supervision Conduct inspections and maintain accurate facilities records Manage and monitor the site work ticket queue Support vendor management and onsite contractor activities Assist with workplace moves and space changes Liaise with building management as required Ensure compliance with building WHS, HSSE, and emergency procedures Participate in all HSE-related programs, investigations, audits, and assessments Maintain stock levels of office and conference room supplies Communications & Documentation Communicate effectively and regularly with team members and stakeholders Confidently engage with all levels of the business, including C Suite executives Send site-wide communications related to facilities activities Create and maintain site playbooks and internal web pages Monitor and update site-specific and global communication channels Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems Finance Support Support site spend activities and financial tracking Manage documentation and backup for expenses Participate in the site budgeting process Identify, document, and support cost-saving initiatives Guest Services Participate in guest services and customer-facing coverage Support visitor badging processes and related technologies Assist with reception and desk coverage, including coordination with security scheduling Event & Meeting Support Set up and reset meeting, conference, and event spaces according to approved plans Perform daily and mid-day room turnovers and reconfigurations (indoor and outdoor) Escalate issues or concerns to management in a timely manner Manage post-event storage and inventory of furniture and equipment Conduct room checks to ensure technical and visual readiness Identify and report AV and cleaning service requirements AV setup and troubleshooting experience preferred but not required Required Skills: Positive, collaborative, and customer-first mindset Strong multitasking and time management skills Ability to deliver exceptional customer experiences and lasting impressions Excellent verbal and written communication skills Strong interpersonal and relationship-building abilities Comfortable working independently with minimal supervision Detail-oriented with high standards for workplace presentation and maintenance Proficient computer skills and willingness to learn Atlassian tools and systems Ability to read and follow plans, procedures, and operating instructions Experience using basic carpentry, plumbing, painting, and custodial tools Ability to lift up to 50 lbs and safely operate ladders and equipment Ability to stand, stoop, crouch, climb, and reach as required for daily tasks Commitment to maintaining a safe and healthy workplace Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)