Grants Administrator at InsideHigherEd

Logo:Posting Number:STA00940PO25Job Family:Business OperationsJob Function:Grants AdministrationUSC Market Title:Grants AdministratorLink to USC Market Title:https://uscjobs.sc.edu/titles/132311Job Level:P2 - ProfessionalBusiness Title (Internal Title):Grants AdministratorCampus:ColumbiaWork County:RichlandCollege/Division:College of Information and CommunicationsDepartment:CIC College of Information and CommunicationsState Pay Band:7Approved Starting Salary:$59,581Advertised Salary Range:$59,581.00 - $69,500.00Part/Full Time:Full TimeHours per Week:37.5Work Schedule:Monday – Friday 8:30 am 5:00 pm, with one hour for lunch, hours per week is 37.5.Must be willing to work a flexible schedule to meet the needs of the department.Basis :12 monthsJob Search Category:OtherAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Advertised Job Summary:The Grant Administrator is responsible for providing pre-award and post-award grant management to assigned department(s) within the College of Information and Communications and the School of Law. Monitors financial activities of grants to ensure compliance with sponsoring agency regulations and applicable USC/state/federal regulations. Uses analytical skills to reconcile assigned accounts. Serve as resource for faculty within assigned department(s).Job Related Minimum Required Education and Experience:Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.Preferred Qualifications:· Prior experience with university software (Accounting Intranet, PeopleSoft, Banner).· Knowledge of University’s Policies and Procedures.· Related experience in higher education environment preferred.· Experience in grants administration and/or accounting preferredKnowledge/Skills/Abilities:· Ability to analyze financial data, records and reports.· Excellent oral and written communication skills.· Ability to interact with faculty, students and staff of diverse cultural backgrounds.· Ability to exercise discretion in handling confidential financial matters.· Ability to manage tight deadlines and competing priorities.· Trained or willing to be trained in USC’s Gamecock Research Administrators Network TrainingJob Duty:Identify grant opportunitiesSearches for external funding opportunities.Learns faculty areas of interest and common funding agencies.Essential Function:YesPercentage of Time:10Job Duty:Serve as faculty liaison with USC departmentsCoordinates with SAM office and Grants & Funds Management on pre-and-post award compliance.Monitors subcontracts and cost share.Coordinates with other departments on shared grant opportunities.Essential Function:YesPercentage of Time:10Job Duty:Pre-award grant budget and proposalProvides faculty and students with pre-award grant proposal assistance.Works closely with research administration consultant facilitating pre-award activity by creating timelines and checklists for proposals to ensure timely and accurate submission, budget and justification development, sub-award coordination, and proposal processing through USCERA and other sponsor submission portals (grants.gov, research.gov, etc.)Communicates with outside entities regarding sub-award inclusion in proposals.Reviews and approves internal and external proposals, including cost share when applicable, and ensures accuracy of the budget for the proposed project.Essential Function:YesPercentage of Time:25Job Duty:Post-award grant financial supportCoordinates and collaborates with PIs on new awards to ensure proactive administration of sponsored projects; including reviewing budgets for accuracy; ensuring payroll allocations and cost transfers are made promptly; reviewing cost share commitments and budgets, as necessary, etc.Manages a portfolio of sponsored awards and serves as liaison between unit/PIs, SAMand GFM for grants administration.Provides bi-monthly financial reports of research accounts to principal investigators.Assists with post-award tasks, including budget projections, extensions, and close-out.Ensures compliance with all relevant, federal, state and University regulations and policies, including OMB Uniform Guidance, by monitoring and evaluating grant and contract activities.Monitors cost share budgets and expenditures to ensure cost share commitments are met in a timely manner.Essential Function:YesPercentage of Time:30Job Duty:Faculty training and complianceTrains new faculty and students on USC sponsored award processes and software such as USCERA.Maintains/obtains necessary training and knowledge related to all aspects of the pre-award system through webinar and conference attendance.Communicates institutional and sponsor policies and procedures as appropriate to ensure compliance and proactively keep departments and individuals apprised of changes in policies and regulations of federal and non-federal grantor agencies.Works with departments and PIs on campus to achieve compliance.Assists with trainings as needed.Essential Function:YesPercentage of Time:15Job Duty:Administrative SupportWorks closely with the HR Manager and Business Manager to confirm grant related charges.Completes monthly F&A transfers and time and effort reports.Processes JE’s, JV’s and Apex to correct incorrect or inappropriate charges related to external grantsMonitors year end grant budgets and request carry-forward funds.Prepares fiscal reports and analyses, as requested, for externally funded projects.Essential Function:YesPercentage of Time:10Safety Sensitive or Security Sensitive:NoHazardous weather category:Non-EssentialNumber of Vacancies:1Job Open Date:11/26/2025Job Close Date:01/10/2026Open Until Filled:NoSpecial Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 10, 2025 The University of South Carolina offers a valuable benefits package including but not limited to:Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development Opportunities Click here to learn more about why you should work at USC.Quicklink for Posting:https://uscjobs.sc.edu/postings/198726EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.