Financial Administrative Coordinator at Harris County

Position DescriptionMissionThe Mission of the Harris County Institute of Forensic Sciences is to provide medical examiner and crime laboratory services of the highest quality in an unbiased manner with uncompromised integrity.VisionTo provide consistent quality death investigation and laboratory analysis for the benefit of the entire community.To create a technological strongpoint for legal agencies to facilitate justice in criminal and civil proceedings.To establish an academic environment for training in the field of Forensic Science. General Summary:The Financial Administrative Coordinator is responsible for various Department finance functions including accounts payable accounts receivable procurement and asset inventory using generally accepted accounting principles; establishes and maintains records of financial transactions including account reconciliations and financial data analysis; and coordinating Department payroll activities including submitting payroll information into the county financial and human resources computer system. Duties & Responsibilities:Reviews analyzes and reconciles Department accounting transactions as needed with a high level of accuracy; creates and maintains various Department financial spreadsheetsPerforms a variety of clerical and technical duties to support the procurement of goods and services essential to daily operations by collaborating with internal divisions and Harris County Purchasing to prepare and coordinate vendor quotes and purchase orders maintain purchasing records and logs and process invoices and purchasing card transactionsInputs information into the countys financial computer system and ensures the Department meets all county-established deadlines and timelinesInputs / updates payroll information into the county financial and human resources computer system as neededProvides additional assistance to the Departments Budget and Finance Division as neededHarris County is an Equal Opportunity Employer you need special services or accommodations please call or email This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.RequirementsAll applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 30 wpm and 90% accuracy. see testing instructions in the General Information section below.Education:Bachelors Degree in Accounting Business Administration Finance or related field Experience:At least 3 years financial administrative experience in an office setting Certifications / Licensures:Maintain a valid Texas Drivers License and maintain ability to safely operate a motor vehicle Knowledge Skills and Abilities:Professional demeanor in dealing with a diverse set of outside callers and coworkers; desire to make customer service a priorityAppropriate confidentiality and sensitivity when dealing with payroll informationStrong written and oral communication skills ability to multi-task and adjust priorities as neededAttention to detail and ability to anticipate needs of othersBasic computer skills including Microsoft Office with advanced knowledge of ExcelOther Requirements:Must pass criminal background check and drug / alcohol screening (prior to and randomly during employment)NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.PreferencesExperience:Experience in a medical office laboratory or law enforcement agencyExperience working in Harris CountyGeneral InformationRegister Online for the HRT Clerical Skills Test using the following link: the above link to the HRT Clerical Skills Test registration pageClick on Apply to submit your request for testingYou will receive a test invitation and instructions via e-mail within 48 hoursYou will have no more than 5 business days to access and complete testingYour score will be automatically uploaded to your applicationThe test may be taken once every 30 daysMost recent test scores are retained for up to 6 monthsLocation:Harris County Institute of Forensic Sciences1861 Old Spanish TrailHouston TX 77054Position Type and Typical Hours of Work:Full-time40 hours / weekMonday Friday In Office Work environment:Office setting Potential Exposures:The Institute of Forensic Sciences provides medical examiner and crime laboratory services for Harris County. The work performed is sensitive and serious and routinely deals with criminal evidence and deaths of adults and children that resulted from violence natural disease or other causes. While this position wont have any direct contact with evidence or decedents there will be exposure which may be emotionally taxing Physical Demands:Requires physical strength to lift up to 30 pounds in the routine performance of dutiesMust be physically able to sit or stand for extended periods Reports to:Budget ManagerEmployment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.Required Experience:IC Key Skills Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture Employment Type : Full-Time Experience: years Vacancy: 1